Data Control & Projects Specialist | London, UK

Groupe BPCE; London; On-site; GBP 45,000 - 70,000; Full time

Job summary

A leading company in the financial services sector is seeking an HR Manager to oversee data management and compliance tasks. The successful candidate will lead HR projects, ensure data integrity, and implement automation initiatives. This role requires a strong analytical background and at least 5 years of relevant experience, ideally in investment banking.

Qualifications

• Minimum of 5 years of experience in HR data management or project management.
• Strong proficiency in HRIS and data analysis.
• Commercially minded with strong numeracy skills.

Responsibilities

• Manage HR data integrity and oversee HR-related projects.
• Lead the annual SMCR re-certification process.
• Generate and analyse HR metrics and compliance reports.

Skills

Data Management

Analytical Skills

Excel

Project Management

Attention to Detail

Education

Professional HR qualification (CIPD or similar)

Tools

HRIS (Human Resources Information Systems)

Job description

Poste et missions

In this role, you will be responsible for managing HR data integrity, responding to audit recommendations, overseeing HR-related projects, leading the annual Senior Managers and Certification Regime (SMCR) re-certification process, and driving process improvement and automation initiatives within the HR function.

1. Data Management:
   • Maintain and enhance HR systems integration, ensuring accuracy and integrity of employee data in compliance with UK laws and regulations.
   • Conduct regular audits of HR data to identify discrepancies and implement corrective measures.
   • Create and maintain data entry guidelines to optimise data capture processes.
   • Analyse and report on internal and external survey Benchmarking data (Opinion surveys, Inclusion Survey, City HR benchmarking, Aon McLagan compensation benchmarking).
2. Audit Recommendations and Compliance:
   • Respond to audit recommendations related to HR data management and ensure timely implementation of corrective actions.
   • Be responsible for the implementation and oversight of a control framework for HR processes.
   • Prepare compliance reports for internal and external audits, ensuring alignment with UK employment laws and data protection regulations.
3. SMCR Re-Certification Process:
   • Lead and coordinate the annual SMCR re-certification process, ensuring compliance with FCA guidelines.
   • Collaborate with relevant stakeholders to gather and verify data required for certification.
   • Prepare documentation and reports for submission to regulatory bodies as needed.
4. Reporting and Analysis:
   • Generate and analyse HR metrics and reports to support decision-making processes.
   • Maintain a close relationship with the Finance department.
   • Manage financial and headcount planning - budgets, forecasts, quarterly business reviews, updates to Capacity Planning ('CaPla') and the validation thereof.
   • Develop dashboards to effectively communicate HR data insights to stakeholders.
   • Assist in the preparation of compliance reports for various stakeholders.
5. Payroll controls:
   • Ensure input / changes file for the monthly payroll is accurate and provide a four-eye review.
   • Management of the IR35 process for external consultants.
6. Project Management:
   • Lead and coordinate HR projects from initiation to completion, ensuring alignment with departmental goals.
   • Collaborate with cross-functional teams to implement HR initiatives and projects effectively.
   • Monitor project progress, manage timelines, and report on project status to stakeholders.
7. Process Improvement and Automation:
   • Identify opportunities for process improvements within HR systems and workflows, with a focus on automation to enhance efficiency - use Excel macros, Power Automate, etc.
   • Stay up-to-date with HR technologies and trends to recommend and implement automation tools that streamline HR processes.
   • Develop and implement best practices for data management and HR operations to drive continuous improvement.
8. Data Governance:
   • Ensure adherence to data protection regulations, including the UK GDPR, and internal policies regarding employee information.
   • Develop and implement data governance frameworks to manage HR data lifecycle.
   • Vendor management, including Edays and Moorepay, to keep everything coordinated.
   • Provide training and support to HR team members on data management best practices.

Profil et compétences requises

• Minimum of 5 years of experience in HR data management, analysis, or project management.
• Commercially minded, strong numeracy and grasp of data.
• IT literacy - strong Excel skills are essential.
• Strong proficiency in HRIS (Human Resources Information Systems) and other data management tools.
• Inquisitive with an enquiring mind.
• Exceptional analytical and problem-solving skills.
• High degree of accuracy / strong attention to detail.
• Ability to communicate ideas and data clearly.
• Ability to multi-task and delegate appropriately, while also being able to roll up sleeves when necessary, ensuring the job is always done to a consistently high standard.
• Ability to implement processes and procedures to a high standard.

Desirable

• Previous experience in the financial services (ideally investment banking) industry.
• Familiarity with the Senior Managers and Certification Regime (SMCR) is highly desirable.
• Professional HR qualification(s) CIPD or similar certification.