Data Assistant

The Swan School; Oxford; On-site; GBP 15,000 - 19,000; Part time

Benefits offered by this job

Term-time only

INSET days

Job summary

The Swan School in Oxford is seeking a part-time administrative assistant to support the Data Manager. You will assist with planning cover, maintain student records and manage the MIS, working within the Data & Exams team.

This role is term-time only plus INSET days, with a minimum of 10.5 hours per week and up to 14 hours. You will thrive in a busy environment, be a good team player, and bring IT confidence and eagerness to learn.

Qualifications

• Demonstrate good organisational skills.
• Be a highly motivated team player with leadership potential.
• Be a creative thinker and reflective practitioner.
• Interest in education and working with young people is essential.

Responsibilities

• Provide administrative support to the Data Manager.
• Assist with planning cover and maintaining student records.
• Support the MIS (Management Information System) and data-related tasks.
• Work as part of the Data & Exams team and wider school staff.

Skills

Organisational skills

Team player

Leadership potential

Creative thinker

Reflective practitioner

IT literacy

Tools

IT tools

Job description

This is a rare and exciting opportunity to be part of our exceptional comprehensive school. The purpose of this important role is to provide administrative support to the school’s Data Manager, assisting with planning cover, maintaining student records and the MIS (Management Information System).

This is a fantastic opportunity to work within a motivated team of teaching and support staff colleagues. This role is a part-time role, working a minimum of 10.5 hours per week, with the option to work a maximum of 14 hours per week.

The role is offered as term time only, plus INSET days. The successful candidate will share our ambitions for our students, and be motivated to help our students and their families have the best experience of school. You will enjoy working in a busy environment, where no two days are the same. You will like working within a team, and feeling part of both our friendly Data & Exams team and the wider school staff. You will be confident with IT and keen to learn new skills.

What we are looking for

The successful candidate will relish the challenge of being part of a new school that is different to other comprehensive schools in the city. You will be a highly motivated team player with leadership potential, a creative thinker who is unafraid to try new approaches, and a reflective practitioner, keen to continue learning in order to achieve the best possible outcomes for our students.

An interest in education/working with young people is essential for this role. Some experience working in a school or other educational setting is desirable, but not essential. Candidates should be able to demonstrate good organisational skills, and an ability to stay calm under pressure.

About the school

The Swan School, part of the River Learning Trust, is Oxford’s first new secondary school for over 50 years, and opened in September 2019. When full, we will have approximately 1,200 students on roll, of whom around 300 will be in the Sixth Form. Our students are drawn from a local catchment area and the school is at the heart of the community.

Learning from the most successful approaches at the best schools, The Swan School provides a uniquely challenging and structured experience in a caring and disciplined environment. The ethos is academic; we regard an excellent academic education as the entitlement of all young people, no matter what their background or previous experiences of learning. Students are inspired and nurtured, acquiring the knowledge and skills to think critically and creatively. They will learn to be confident, resilient and ambitious, and will have high expectations in terms of their own achievements and their contribution to wider society.

Student outcomes at The Swan School are exceptional - in 2026 our GCSE Attainment 8 score was 59.4, meaning that students achieved almost 1.5 grades higher than the national average across their eight best subjects, including English and maths. In 2023, the school was graded as ‘outstanding’ by OFSTED for Behaviour and Attitudes, Personal Development, Leadership and Management, and Sixth Form.

The RLT Connection

The Swan School is proud to be part of the River Learning Trust (RLT). This collaborative culture provides our staff with enhanced professional development opportunities and the security of a large, successful trust while maintaining our school's unique identity.

How to Apply

Read more / apply: View the full job pack and submit your application via MyNewTerm.

Start a conversation: We welcome informal visits. Please contact Faye Cimmermanis (PA to Headteachers’) via [e-mail] to arrange a tour of the school.

Talent Pool: Not the right time? Register with our Talent Pool to hear about new opportunities first. [https://mynewterm.com/school/The-Swan-School/147203]

River Learning Trust and The Swan School are committed to safeguarding and promoting the welfare of all children and preventing extremism. We are an exempt employer under the Rehabilitation of Offenders Act.

This role includes regulated activity relevant to children. We conduct checks and online searches in accordance with Keeping Children Safe In Education guidance. It is an offence to apply for certain roles within schools if you are barred from engaging in regulated activity relevant to children.

For documentation, please see RLT Safer Recruitment Documents. Visit our website www.riverlearningtrust.org for up-to-date policies including our Child Protection and Behaviour policies. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

We actively value the "different contributions" you can make. We want you to be at your best during the application process; if you require any reasonable adjustments, please let us know.

Note: We do not accept CVs; please apply via My New Term. We reserve the right to interview and appoint exceptional candidates early.

Salary figures reflect support staff 2025/26 pay rates. Confirmed support staff pay award figures are currently pending release, with an expected increase of 3.3%.