Data Administrator

Integrated Care System; Stoke-on-Trent; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare provider in the UK is seeking a Data Administrator to ensure accurate clinical coding of patient information in electronic records. The ideal candidate will possess excellent communication skills, relevant qualifications, and a caring attitude to support a multi-disciplinary team in a dynamic environment. The role offers an opportunity to make a meaningful impact in patient care.

Responsibilities

• Responsible for the read coding of relevant information into patients' electronic healthcare records.
• Support the multi-disciplinary team as required based on organizational needs.
• Input and extract data to support practice reports effectively.

Skills

Excellent communication skills (written and oral)

Polite and clear telephone manner

Competent in the use of Office and Outlook

Ability to work as a team member and autonomously

Good interpersonal skills

Problem solving and analytical skills

Effective time management (planning and organising)

Understanding of clinical coding

Education

Educated to GCSE level or equivalent in Mathematics and English

NVQ Level 2 in Health and Social Care

Job description

Are you looking for a rewarding role where you can make a real difference in patient care?

We are seeking a detail-oriented Data Administrator to join our friendly and dynamic team.

If you are organized, motivated, and eager to contribute to a team that truly values its staff and patients, we would love to hear from you. Join us and be part of something meaningful!

Main duties of the job

In this vital role, you will ensure the accurate clinical coding of patient information in electronic healthcare records, playing a key part in supporting our multi-disciplinary team.

About us

Mayfield Surgery, a leading family-based surgery, is dedicated to delivering high-quality healthcare services to the Longton and Meir communities.

We are guided by our core values - Caring, Innovative, Evidence-Based, Collaborative, and Professional - as we strive to improve patient care and enhance the health and welfare of our community.

Job responsibilities

To be responsible for the read coding of relevant information into patients' electronic healthcare records on the clinical system.

The post holder will support the multi-disciplinary team, providing administrative support as required, in line with the needs of the organisation.

The following are the core responsibilities of the Data Administrator. There may be, on occasion, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels.

• Accurately clinically coding data on the clinical system into the patient record
• Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed action
• Ensuring the appropriate clinician is aware of any action required in relation to patient correspondence
• Inputting and extracting data as required to support practice reports
• Filing and storing records as required
• Photocopying documentation as required
• Actioning all incoming correspondence, emails, and mail in a timely manner
• Scanning patient-related documentation and attaching scanned documents to patients' healthcare records
• Inputting data into patients' healthcare records as necessary
• Answering incoming telephone calls, transferring calls, or dealing with the caller's requests appropriately
• Carrying out system searches as requested
• Supporting all clinical staff with general administrative tasks as requested

Person Specification

Skills

• Excellent communication skills (written and oral)
• Polite and clear telephone manner
• Competent in the use of Office and Outlook
• Ability to work as a team member and autonomously
• Good interpersonal skills
• Problem solving and analytical skills
• Ability to follow policy and procedure
• Effective time management (planning and organising)
• Understanding of clinical coding

Qualifications

• Educated to GCSE level or equivalent in Mathematics and English
• NVQ Level 2 in Health and Social Care

Personal Qualities

• Polite and confident
• Flexible and cooperative
• Motivated
• Forward thinker
• High levels of integrity and loyalty
• Sensitive and empathetic in distressing situations
• Ability to work under pressure

Other requirements

• Flexibility to work outside of core office hours

Experience

• Experience of working with the general public
• Experience of administrative duties
• Experience of working in a healthcare setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, a submission for Disclosure will be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.