Daniela Schlingmann Literary Scouting: Executive Scouting Assistant (August 2022)

BookBrunch Limited; London; Hybrid; GBP 22,000 - 24,000; Full time

Job summary

Une entreprise de scouting littéraire de renom recherche un Assistant Exécutif pour soutenir son équipe dynamique. En tant qu'Assistant Exécutif, vous serez responsable de diverses tâches administratives telles que la gestion des informations, la planification des rendez-vous et la réponse aux requêtes des clients. Ce rôle rapide et varié nécessite d'excellentes compétences organisationnelles et une passion pour le monde de l'édition.

Benefits

Flexible working

Pension scheme

Eye care voucher scheme

Cycle to Work voucher scheme

Allowance for setting up home-working station

Qualifications

• Expérience d'au moins un an dans un environnement de bureau.
• Intérêt pour les livres et l'édition est essentiel.
• Une connaissance des droits de traduction et des marchés internationaux est un plus.

Responsibilities

• Fournir un soutien administratif général pour le bureau.
• Entrer de nouvelles informations sur les livres dans la base de données.
• Assister à la gestion du calendrier et des demandes des clients.

Skills

Organisation

Communication

Attention to detail

Interpersonal skills

IT and data entry skills

Job description

Daniela Schlingmann Literary Scouting: Executive Scouting Assistant (August 2022)

We are a small, friendly and nurturing team looking for a meticulous and hard-working Executive Scouting Assistant to start as soon as possible

The company
Daniela Schlingmann Literary Scouting Ltd works with a host of outstanding international publishers around the world to find the very best of fiction, non-fiction and children's books from the U.K. and the U.S. to be published in translation, and to be adapted for film and TV.

Our offices are based in Bayswater, just north of Hyde Park, in Central London.

Job title
Executive Scouting Assistant

The role
We are a small, friendly and nurturing team looking for a meticulous and hard-working Executive Scouting Assistant to start as soon as possible. The successful applicant will provide general administrative support for the office and input new book information onto our database. Other responsibilities include diary management, managing spreadsheets and contacts lists, scheduling for book fairs and client visits, responding to client queries and related research. As we work closely with the U.S. market, some liaising with U.S. contacts may occasionally be required outside of regular work hours.

The ideal candidate
The ideal candidate will enjoy playing a long-term role in the agency’s international work. Scouting is exciting, varied and very fast-paced, so we are looking for someone highly organised and diligent, who is able to remain cool-headed in a busy working environment. They should show good judgement, communicate well and enjoy and excel at administration tasks. They should be self-motivated and feel comfortable working independently.

Candidates will have at least one year’s experience of full-time employment in an office environment. That experience can be in the book trade or elsewhere, but an interest in books and publishing is essential. A particular interest in translation rights and international markets is also welcome.

Responsibilities and duties
General
• Entering key information onto our database and writing clear copy for our book reports.
• Assisting with producing and editing book reports and inputting corrections.
• Responding to emails as quickly as possible and assisting with managing our email flow.
• Logging responses from clients.
• Assisting with client queries.
• Working closely with colleagues to request material from agents and publishers.
• Following industry news and social media to find information on authors, deals, personnel moves and other key industry information.
• Providing any miscellaneous admin support when required.
• Scheduling book fair appointments for clients and diary management.
• Assisting with obtaining information about key titles in preparation for book fairs.
• Assisting with general bookfair organisation and attending as required.

Qualifications and Skills
• Highly motivated and able to work quickly and accurately under pressure
• Strong organisational skills and great attention to detail
• Excellent communication and listening skills
• Excellent interpersonal skills
• Comprehensive IT and data entry skills and experience of working with databases
• Discretion and diplomacy, as the role requires handling extremely confidential information and liaising with senior international publishers and agents
• European foreign languages are an advantage, as would be a dual European-British or U.S.-British citizenship

Contract type
Full time

Primarily working from home, with ad hoc days in the office when required

Salary
£22-24k depending on experience

Benefits include flexible working, pension scheme, eye care voucher scheme, Cycle to Work voucher scheme, allowance for setting up home-working station

To apply, email [e-mail] stating DSLS EXECUTIVE SCOUTING ASSISTANT in your subject line. Please send your CV and a covering letter, and include your earliest availability.

We aim to be an equal opportunities employer and are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, sexual orientation or race.