Cyber Private Office Manager

Government Recruitment Service; City Of London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A UK government department is looking for a Cyber Private Office Manager to support the Cyber Director by managing their diary and facilitating engagement with stakeholders. The ideal candidate will have strong relationship management skills and experience in a fast-paced environment. This role offers opportunities for professional development within the Cyber domain and requires effective communication skills.

Benefits

Learning and development opportunities

Supportive team environment

Qualifications

• Previous experience in managing priorities in a fast-paced environment.
• Experience in leading teams or projects.
• Ability to engage effectively with a variety of stakeholders.

Responsibilities

• Manage the diary and schedule of the Cyber Director.
• Support logistics and administration for director external engagements.
• Compile briefing packs to ensure the Director is well-informed.
• Lead and manage the Executive Assistants.

Skills

Relationship management

Attention to detail

Project management

Strong communication skills

Job description

Overview

This is an exciting opportunity to work at the centre of the Cyber Directorate. As Cyber Private Office Manager you will be an active and key member of the collective team, working alongside the Cyber Business Manager and directly supporting the delivery of our Directorate objectives. Our days are fast paced and we have a unique platform to see the delivery of the Cyber Directorates work - you will be privy to key areas such as how we shape cyber policy, deliver the Government Cyber Strategy and respond to cyber attacks.

As Cyber Private Office Manager you will manage the organisation and planning of the Cyber Director’s time. You will manage their diary, engaging regularly with colleagues from across Cyber, DSIT / GDS and with external stakeholders to deconflict and prioritise the time of our Director. You will become confident in communicating with colleagues across a wide range of departments and external organisations.

As a small and supportive Cyber Private Office, you will work with the Business Support Manager, Executive Assistants and Chief of Staff to provide high quality support to leadership. You will have ownership of key responsibilities as well as working collaboratively with your colleagues to deliver our combined objectives. Previous experience in building positive working relationships, managing priorities and maintaining attention to detail at pace are essential.

You will lead on projects to support the Director and Directorate, with a focus on best practice initiatives, coordination of directorate commissions and working with wider Cyber teams to ensure accurate information management. Within the Cyber Private Office and Business Support teams, we support one another to ensure resilience - you will provide coverage during absences, which in turn will give you opportunities to build your awareness of different areas of responsibility, cyber teams and stakeholders.

We know it can take time to learn a new role and/or new department. Having cyber knowledge is advantageous in this role however you don’t need to be an expert in all-things-Cyber to work in our team - we’ll tailor your learning and development to you and how best to deliver in your current and future roles.

As part of our Learning & Development package, we are committed to supporting you to undertake opportunities across the Directorate and wider to develop the skills and knowledge you’re interested in to help you progress in a career within Cyber and/or wider Government.

Cyber Private Office is a busy team so you will be exposed to a broad portfolio of work. We work to improve processes and ways of working as well as delivering and supporting HR processes, directorate coordination and collaboration and new initiatives including wellbeing and EDI across the Directorate. As Cyber Private Office Manager you will be responsible for (but not limited to):

• Managing the diary and schedule of the Cyber Director to ensure most effective use of her time
• Alongside the Chief of Staff, be the front door to the Cyber Director - providing support in organising the Directors attendance at key events and regular meetings with stakeholders
• Working with the Chief of Staff to manage Director external engagements and events; supporting logistics and administration to provide seamless attendances
• Compiling briefing and information packs for the Director to ensure they are well-informed of their engagements and movements
• Leading and line managing the Executive Assistants to provide effective time management and coordination support to their Deputy Directors.
• Leading on the timely completion of directorate commissions, often to short deadlines
• Continuously improving the processes of the Cyber Private Office to coordinate and support the directorate; responding effectively to change
• Contributing to Cyber Directorate initiatives, including team engagement sessions and EDI projects