Customer Services Coordinator

Caterpillar Brazil; Aberdeen City; Hybrid; GBP 28,000 - 35,000; Full time

Benefits offered by this job

33 days annual leave incl. bank hols

Yearly bonus

Pension scheme - Caterpillar double up

Share scheme - Caterpillar match 50%

Flexible benefits including health/det

Job summary

The Customer Services Coordinator at Caterpillar SPM Oil & Gas coordinates sales, service, rental, and refurbishment across the UK and Europe. You will manage customer enquiries, prepare quotations, process orders, and support project delivery, while fostering a customer-focused approach to grow revenue and ensure high satisfaction.

You will use ERP systems to maintain records, track opportunities, and report performance.

Responsibilities

• Environmental, Health & Safety (EHS) Leadership: Champion safety across project phases and sites.
• Compliance & Governance: Ensure adherence to industry regulations and governance frameworks.
• Knowledge Management & Process Standardisation: Share knowledge and standardise processes.
• Reporting & Forecasting: Prepare weekly/monthly operational reports and forecasts.
• Development & Training: Ensure mandatory training is completed and set action plans.
• Operational Planning & Delivery: Maintain On-Time Delivery metrics and cross-functional collaboration.
• Field Services Management: Coordinate technician deployment, equipment availability, and logistics.
• Customer Engagement: Serve as main contact for inquiries, quotes, orders, and updates; strengthen relationships.
• Contract & Inventory Management: Understand contracts and optimise inventory to meet demand.
• Certification & Quality Assurance: Support certifications and coordinate with quality teams; address defects.
• Process Optimisation: Review and improve sales and service support procedures.
• General Administration: Handle calls, filing, PO/TOs, and cross-area support.

Job description

Career Area: Product Support Job Description: Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Job Title: Customer Services Coordinator

Salary: £31,414

Location: Portlethen, Aberdeen

Benefits:

• 33 days annual leave incl. bank holidays.
• Yearly bonus
• Contributory pension scheme - Caterpillar will double the employee's contribution up to 10%.
• Contributory share scheme - Caterpillar will match 50% of the employee's contribution.
• Optional flexible benefits including access to health and dental care plans to Private Health Care Cover, holiday purchase, shop discounts, etc.

About Caterpillar SPM Oil & Gas

When you’re in the oilfield, you need a name you can trust. Backed by the power of Caterpillar, SPM™ Oil & Gas is your global provider of surface frac solutions, here to provide durable products and unbeatable support to keep your oilfield moving. Wherever you drill, we’ve got the pressure‑control technologies to keep you—and your operations—safe and on schedule. We know your frac fleets are pushing harder than ever before. That’s why our well services give you longer pumping hours in increasingly brutal conditions. SPM™ Oil and Gas products take you from rig to refinery—and beyond. Regardless of your specific application, SPM™ Oil and Gas has the products, services and technologies to keep your operation productive. As a global provider of oilfield services and solutions, we’re tested and trusted in drilling operations, well service, production and downstream. When you choose SPM Oil and Gas products, you’re backed by rigorous engineering, world‑class service support, and convenient locations near every major basin.

The Opportunity

The Customer Services Coordinator is responsible for coordinating sales, service, rental, and refurbishment opportunities, ensuring the effective planning, availability, and mobilisation of equipment across the UK and Europe. The role involves managing customer enquiries, preparing quotations, processing orders, coordinating operational requirements, and supporting the successful delivery of projects, rentals, and service activities. The successful candidate will play a key role in driving the growth of Product and Service Sales through a customer‑focused approach and key account management strategy. They will develop and maintain strong customer relationships, identify opportunities to maximise revenue and business growth, and work proactively to secure repeat business. A commitment to delivering exceptional customer service is essential, ensuring high levels of client engagement, satisfaction, and retention. Flexibility is essential, as the role requires support across all areas of the SPM business in line with operational and commercial requirements. Working as part of a cross‑functional team, the Customer Services Coordinator will contribute to the development and implementation of continuous improvement initiatives, helping to streamline workflows, enhance operational efficiency, and support the achievement of business objectives. The role also requires the effective use of ERP systems to maintain accurate records, monitor opportunities, and support business reporting. In addition, the Customer Services Co‑ordinator will ensure full compliance with company policies, procedures, quality standards, and regulatory requirements. All activities must be carried out in a safe, efficient, and professional manner, with a strong focus on customer satisfaction, operational excellence, and continuous improvement.

What You Will Do:

• Environmental, Health & Safety (EHS) Leadership Champion the company’s EHS strategy by implementing and maintaining robust systems, policies, and procedures throughout all project phases. Promote a culture of safety and continuous improvement across multiple sites, aligning with the Safety Driven Strategy.
• Compliance & Governance Ensure adherence to all relevant industry regulations and internal governance frameworks. Collaborate with the compliance team to uphold ethical standards and support the commitment to “Win the Right Way”.
• Knowledge Management & Process Standardisation Actively participate in cross-functional knowledge sharing and standardisation of departmental processes to ensure organisational learning and efficiency.
• Reporting & Forecasting Contribute to the preparation of accurate weekly and monthly operational reports and financial forecasts as requested by management. Report accruals to the Finance Manager in accordance with Month End Checklist.
• Development & Training Ensure all mandatory training is completed within required timescales. Set challenging goals that align with company strategy and agree action plan with your manager.
• Operational Planning & Delivery Actively participate in cross-functional knowledge sharing and standardisation of departmental processes to ensure organisational learning and efficiency. Maintain agreed On‑Time Delivery (OTD) metrics.
• Field Services Management Support offsite service operations by coordinating technician deployment, equipment availability, and logistical requirements to meet customer needs while driving profitable growth and operational efficiency.
• Customer Engagement Serve as main point of contact for customer inquiries, request for quote, order processing and updates recording all data in appropriate ERP system. Attend customer meetings as required to strengthen relationships and support business development. Always maintain our customer‑focused strategy and a superior standard of customer service.
• Contract & Inventory Management Ensure understanding of customer contracts and requirements specific to contractual customers. Optimise inventory levels to meet customer demand while achieving SPM stock turnover targets.
• Certification & Quality Assurance Support certification processes, including coordination with third‑party verification bodies. Report any quality defects to PPEH Quality Manager, follow through, and deliver corrective action to customer with managerial support.
• Process Optimisation Continuously review and refine sales and service support procedures to improve operational efficiency and standardisation.
• General Administration Answer incoming calls to the business and redirect to appropriate personnel. Filing and archiving in accordance with the Caterpillar Global Records Retention Schedule (GRRS). Create and issue purchase orders\transfer orders for goods and services to suppliers and expedite. Support other areas of the business if requested by management.

Core Competencies:

• Customer Focus Focuses activities on developing and maintaining positive customer relationships. Discusses general differences between internally and externally focused organizations. Cites the cost and benefits of good versus poor customer service. Explains why customer satisfaction is important to successful product/service delivery.
• Data Gathering & Analysis Describes alternative data-gathering techniques and tools. Documents basic data-gathering methodologies. Identifies the purposes of data gathering and analysis. Identifies key objectives in gathering and analyzing data.
• Service Excellence Cites personal experiences of receiving excellent customer service. Describes examples of poor, mediocre, and excellent service. Explains how managing customer perceptions and expectations enhances customer service. Describes several important business benefits of providing high quality service.
• Effective Communications Describes non-verbal behaviours that influence the interpretation of the message. Cites examples of effective and ineffective communications. Explains the importance of effective business communication. Speaks/writes using correct language, mechanics, and gestures.
• Problem Solving Explains the value of a disciplined approach to problem solving. Describes problem reporting and escalation practices. Utilizes accepted procedures for problem analysis and resolution. Identifies key aspects of problem‑solving techniques used in own area.
• Relationship Management Provides examples of the characteristics of effective business relationships. Identifies key business relationships in own organization. Describes the nature of a productive business relationship. Explains the benefits of building business partnerships.

NB. The panel cannot make assumptions when shortlisting therefore please demonstrate your qualifications and experience on your CV relevant to the criteria outlined.

Pending the number of applications, the criteria for the position may be enhanced to facilitate shortlisting. #LI This position requires working onsite five days a week.

Posting Dates: August 27, 2026 - September 5, 2026

Caterpillar is an Equal Opportunity Employer.

Qualified applicants of any age are encouraged to apply

There's more to work at Caterpillar than just the work itself. We hire smart, friendly people and it shows in our culture. We hold ourselves to high standards and make sure our values of integrity, excellence, teamwork, commitment and sustainability come to life in the way we work. We make sure our employees feel continuously challenged while also supported. We provide professional growth opportunities, including leadership programs. We celebrate the diversity of our team, while also working together as one Caterpillar. Our culture, like everything at our company, is made possible by each employee’s contribution. Person by person, we create the environment we work in, and we are proud of the Caterpillar we’ve built.