Customer Service Representative Permanent

Maximus; Leeds; Hybrid; GBP 18,000 - 24,000; Full time

Job summary

Maximus is seeking a Customer Service Representative in Leeds to coordinate daily appointment sessions, greet customers, and support clinical colleagues to ensure smooth assessments across channels. After probation, the role offers a hybrid model with some office and home-based days.

Ideal candidates will have GCSE Maths and English, strong IT skills, and experience in administrative or customer service roles, with fluency in written English and good attention to detail.

Qualifications

• Minimum education: GCSE level or equivalent including Maths & English at grade C or above.
• Experience in handling internal and external stakeholders is preferred.
• Strong written English, grammar, and punctuation for correspondence and record keeping.

Responsibilities

• Fully manage each day's appointment sessions.
• Carry out reminder calls to customers for appointments.
• Monitor session progress and backfill appointments where necessary.
• Coordinate with other sites to manage appointment sessions.
• Welcome and greet customers on arrival via face-to-face, phone or video link.
• Arrange travel for customers who require assistance to their appointment.
• Provide professional service aligned with Maximus vision and values.
• Maintain rooms and equipment for Health Practitioners and Customers.
• Update records accurately using the in-house system.
• Provide cover at other sites when required.
• Perform general administrative duties.

Skills

GCSE English/Maths

Administrative experience

Customer service

Microsoft Office

Education

GCSEs in Maths & English

Tools

Microsoft Office Suite

Job description

General information

Date: Friday, October 30, 2026

City: Leeds

Country: United Kingdom

Working time: Full-time

Description & Requirements

Be part of something great

Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people's lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care.

The role of the Customer Service Representative is to co-ordinate and oversee the day to day operation of the Assessment Centre, managing sessions to optimise productivity and customer service, meeting and greeting all customers and visitors and working with clinical colleagues to ensure smooth running of assessments across all relevant channels.

On completion of probation period, the successful candidate will be able to work a hybrid model, with some days in the office and some days working from home.

Job Summary

• Fully manage each day's appointment sessions
• Carry out reminder calls to customers for appointments
• Monitor session progress and backfill appointments where necessary
• Identify additional support with other sites where necessary in management of the appointment session
• Work collaboratively with other Assessment Centres (AC) teams, Team Leaders and Health Practitioners to ensure cohesion within unit and work flow progression
• Welcome and greet customers on arrival whether this be face to face, via telephone or video link
• Arrange travel for customers who require assistance in getting to their appointment
• Provide a professional outstanding service to customers in line with Maximus vision and values
• Prepare and maintain rooms and equipment to ensure they are ready for the Health Practitioner and Customer
• Complete daily checks to ensure all completed assessments have been closed down and moved on to prevent a delay with the customer journey
• Work closely with the Team Performance lead to ensure the sessions run smoothly and to time
• Effectively communicate with external stakeholders such as General Practitioner surgeries, Hospitals, Interpreting services and Department of Work and Pensions
• Co-ordinate incoming and outgoing post, ensuring All files are checked to ensure they have arrived at the correct AC. Forwarding on any files to the correct AC.
• Carry out stop and searches for any missing customer files
• Update records accurately using in house computer system
• Provide cover at other sites on occasion
• General administrative duties
• Daily test of Solo Protect device, designed to protect employees
• Regularly test of panic alarms designed, to protect employees
• Regular WIP checks (Fortnightly)
• Maintain and order stationary, including keeping all reception leaflets and information up to date
• Prepare and distribute confidential customer documentation securely across different teams within Maximus
• Arrange and set up additional equipment for Health Practitioners.

Qualifications & Experience

• Must be educated to a minimum of GCSE level or equivalent including Maths & English at grade C or above
• IT literate, with good Microsoft Office skills
• Experience in dealing with both internal and external stakeholders (preferred not essential)
• Good level of written English, grammar and punctuation for correspondence and record keeping on referral management systems.

Individual Competencies

• Demonstrable experience in an administrative or customer service position
• Fluent English Language skills, able to communicate with stakeholders on a day to day basis, via telephone, email and face to face in a clear, caring, courteous and professional manner
• Able to demonstrate a clear attention to detail in relation to office administration duties such as, updating spreadsheets and presenting information clearly and accurately
• Able to manage filing in a clear and logical structure, writing/typing information in a clear understandable level of English and ensuring relevant information is documented in a consistent manner
• Able to demonstrate prioritisation skills when multi-tasking
• Ability to deliver work to set targets and specified standards
• Self motivated: Ability to work unsupervised and use own initiative
• Ability to remain calm in difficult situations
• A positive enthusiastic approach to solving problems
• Proven ability to make logical and solid decisions
• Flexible and adaptable to meet the needs of the business and our customers.

EEO Statement: - MAXIMUS is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the re