Customer Service Manager

Vistry Group; Coleshill CP; On-site; GBP 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary and annual bonus

Company car, car allowance or travel

Salary sacrifice car scheme

Up to 39 days annual leave + bank hols

2 volunteering days per annum

Private medical insurance

Enhanced maternity, paternity & adp le

Pension scheme via salary sacrifice

Life assurance 4x annual salary

Share save & share incentive schemes

Christmas shutdown

Employee rewards portal

Job summary

Vistry Group in Coleshill, North Warwickshire, seeks a Customer Service Manager to lead the Customer Service office and technician teams, delivering exceptional service to partnerships and open market sales customers.

You will manage day-to-day operations, maintain NHBC satisfaction scores, and collaborate across departments while supporting flexible working where possible. The role is a fixed-term contract for 12 months with competitive salary, bonus, and benefits.

Qualifications

• Extensive experience in a similar role within the housebuilding industry.
• Ability to resolve complex customer complaints and maintain records to high standards.
• Collaborate with multiple teams to deliver consistent customer service.

Responsibilities

• Day-to-day management of the Customer Service Coordination team and Technicians to ensure consistent service.
• Monitor performance, allocate workload, and ensure SLA compliance.
• Oversee escalated complaints and drive to amicable solutions when required.
• Coordinate with Build, Sales and wider Customer Service teams to improve the customer journey.

Skills

Customer service management

Complaint resolution

Stakeholder management

Team leadership

Process improvement

Excel / MS Office

Driving licence

Education

Experience in housebuilding industry

Tools

CRM systems

Job description

We have an exciting opportunity for a Customer Service Manager to join our team within Vistry South West Midlands at our office in Coleshill, North Warwickshire. As our Customer Service Manager, you will provide day to day management and support to the Customer Service office and technician teams to provide an exceptional, consistent level of customer service to all partnerships and open market sales customers, and assist the business in maintaining high NHBC customer satisfaction scores.We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated. Please note - this is a Fixed Term Contract for 12 Months Let’s cut to the chase, what’s in it for you...

• Competitive basic salary and annual bonus
• Company car, car allowance or travel allowance
• Salary sacrifice car scheme available to all employees
• Up to 39 days annual leave plus bank holidays
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Christmas company shutdown
• Employee rewards portal with many more benefits...

In return, what we would like from you...

• Behave in line with our company values – Integrity, Caring and Quality
• Extensive experience in a similar role within the housebuilding industry
• Complex customer complaint resolution.
• Working with multiple teams within established processes and procedures
• Accurate and consistent approach in maintaining records.
• Delivering customer service excellence and best practice within a fast paced and challenging environment.
• Good working knowledge of Excel, Microsoft Word, and Outlook.
• Highly developed analytical, oral, and written communication skills.
• Able to engage and build positive working relationships with our supply chain, partners, and stakeholders to manage customer journey.
• Proactive approach, with attention to detail and the ability to work independently and make key decisions.
• Ability to build and maintain positive customer relationships.
• Excellent time management, planning and prioritisation skills.
• Full Driving license with a willingness to travel
• Practical knowledge of NHBC, LABC & Premier Guarantee guidelines

More about the Customer Service Manager role...

• Day to day management of the Customer Service Coordination team and Technicians to ensure all customers receive a consistent level of service
• Ensure team performance and output is monitored and managed, and ensure workload is allocated and managed appropriately
• Review all open cases and jobs with each coordinator, discuss any past SLA cases and ensure coordinator is equipped to ensure the service delivery can be maintained.
• Ensure Vistry’s Health & Safety processes are followed to ensure safe working in customers homes
• Distribute Subcontractor reports and highlight any non-performance or poor delivery issues
• Highlight and report any common and repeat issues and poor performing sub-contractors, and play an active role in discussing any positive interventions to allow the Contractor or supplier to review their service to Vistry.
• Liaise with and lead on discussions with other departments to assist in meeting service level agreements to customers and partners.
• Oversee all Step 1 complaints /escalations and seek direction where required to close out any customers concerns. Including Social Media notifications
• Review and oversee all job quotes with the Customer Service Director and manage invoice payment process through a review of all submissions with the Coordinators
• Ensure the contra charge notification process is followed and confirmations are correctly executed through Keys.
• Report all submissions to Commercial team
• In conjunction with the Build, Sales and wider Customer Service team, continuously review the customer journey to promote a positive return on the 8-week satisfaction survey.
• Complete a review prior to customers entering their 9-month survey window, to ensure that we are achieving leading customer service standards and performance measures in order to achieve our HBF target.
• Attend escalated complaints to ensure that an amicable solution is reached where required

We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach. Join us in making Vistry.