Customer Service Associate

UPS; Ratho Station; On-site; GBP 21,000 - 30,000; Full time

Job summary

UPS, a Fortune Global 500 company, seeks a Customer Service Associate to handle inbound customer/vendor requests, provide quotes, monitor shipments, and ensure timely delivery. The role involves offering admin and technical support, aligning with UPS processes to deliver excellence.

Key duties include daily shipment monitoring, booking requests, liaison with Marken network, documentation handling, and responsive communication with customers and internal teams.

Qualifications

• Proficient with Microsoft Office applications (Excel, Word, Outlook).
• Strong communication skills and ability to influence others.
• Good problem solving and prioritization abilities.
• Flexible with working hours; weekend coverage may be required.

Responsibilities

• Monitor shipments daily to ensure on-time delivery within agreed windows.
• Develop and maintain relationships with customers and internal/external partners.
• Process bookings and generate/verify shipping documentation.
• Coordinate with Marken network to meet customer requirements and timelines.
• Handle inquiries via phone and email and support country-specific documentation.

Skills

Excel

Word

Outlook

Communication skills

Influence

Problem solving

Flexibility

Computers

Job description

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow - people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

Customer Service Associate

In this role you will receives incoming requests from customers and/or vendors, executes orders, provides quotes, checks shipment status, etc. Whilst also analyzing customer needs and provides solutions.

You will also provide administrative or technical support to ensure effective on-going operations. You will apply knowledge of established processes and procedures to execute with excellence.

Main Duties And Responsibilities

• To monitor all shipments on a daily basis to ensure that shipments are collected and delivered within agreed time frames.
• Working with customers, internal & external, on daily basis with the aim of developing an excellent working relationship.
• Working with patients to ensure that collection requirements are met and that they are kept informed at all times during the process to ensure visibility.
• Booking and processing booking requests within Marken's internal database, generating and verifying shipping documentation where applicable.
• Liaise with all relevant departments within the Global and Domestic Marken network to ensure that all customer requirements are met.
• Working all Marken offices and Local Service Providers to ensure the logistics transfer is handled efficiently thus meeting desired turnaround times.
• Entering clinical trial sites into Marken's internal database (where necessary).
• Answering and dealing with general telephone and e-mail requests from external customers and internal offices/agents.
• Preparing, verifying and distributing country specific project documentation.
• Filing and archiving where required.
• Attending customer meetings and teleconferences, when required.

Requirements

• Skilled in use of Microsoft Suite (Excel, Word and Outlook)
• Knowledgeable with computers
• Thorough understanding of Aviation/Airline networks
• Excellent communication skills and ability to influence others
• Excellent problem solving and prioritization skills essential
• Flexibility in working hours required. Weekend coverage required in Customer Services in some cases

Marken is a wholly owned subsidiary of UPS and is a critical part of UPS Healthcare. Marken offers a state-of-the-art GMP-compliant depot network and logistic hubs for clinical drug product storage and distribution worldwide, and supports cell and gene therapy logistics services from clinical to commercial, while maintaining the leading position for Direct-to-Patient and Home Healthcare services, biological sample shipments and biological kit production.

UPS is committed to a policy of treating individuals fairly and recruiting, selecting, training, promoting and compensating based on merit, experience and other work-related criteria. We do not discriminate against any applicant based on age, race, religion, sex, disability, sexual orientation or gender identity.

Employee Type

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.