Customer Service Advisor (0923)

Transport for Wales; Penrhyndeudraeth; On-site; GBP 21,000 - 26,000; Full time

Job summary

Transport for Wales in Wales is seeking a Customer Service Advisor to provide first line support for enquiries and complaints across telephone and other channels, supporting demand responsive projects and related TfW services.

The role requires fluent Welsh speakers and prior customer service experience, with strong IT system familiarity and excellent bilingual communications. On-site support is expected with a commitment to high-quality service delivery.

Qualifications

• Welsh language skills are essential.
• Experience in a customer service environment.
• Experience using IT systems.
• Excellent verbal and written communications in Welsh and English.

Responsibilities

• Provide first line support to customer enquiries and complaints via telephone and other channels.
• Respond to queries and complaints via telephone, live chat, email and social media to resolve issues promptly.
• Complete daily system tasks to ensure smooth operation of telephony service contracts.
• Engage with customers via various channels to provide accurate information on TfW projects.
• Demonstrate understanding of TfW projects and keep information up to date for customers.
• Provide ad-hoc support for other projects and maintain high levels of customer satisfaction.
• Respond to calls efficiently while adhering to SLA/KPIs.

Job description

The Role

Provide first line support to customer enquiries and customer complaints across telephone, and other channels, working on the demand responsive projects such as Transport for Wales Rail Complaints line, National Rail Enquiries, Rail 2 Refuge, Transport for Wales Rail Passenger Assist and Transport for Wales Rail Reservations, along with supporting other projects as required.

Role Responsibilities

• Responding to customer requests, queries and complaints in an efficient and professional manner via telephone, in line with agreed service level agreements and key performance indicators, to undertake varied actions depending on customer queries and system requirements.
• Responding to customer queries (inbound and outbound) and complaints by communicating via telephone, live chat, email and social media, to resolve issues in a timely manner ensuring a high- quality service to customers.
• Complete daily system tasks by consulting the various administration systems to ensure seamless operation of all the telephony service contracts undertaken by Customer Service Advisors.
• Engage with our customers via telephone, email, social media and Live chat providing them with accurate and consistent information regarding the different telephony service contracts to ensure that TfW deliver the highest level of service.
• Engage with our customers by providing email, phone, live chat, social media and face-to-face contact where necessary to ensure TfW deliver the highest level of service across projects.
• Demonstrate a comprehensive understanding of various TfW projects by keeping abreast of changes to ensure that Information is effectively communicated to customers.
• Provide ad-hoc support for other projects by flexibly adapting workload to maintain the highest level of customer satisfaction.
• Respond to calls efficiently by adhering to the service level agreement/key performance indicators (KPIs) to enhance a positive customer experience.

Who We're Looking For

• Fluent Welsh speaker.
• Previous experience working in a customer service environment.
• Experience of using a variety of IT systems.
• Excellent verbal and written communications skills in Welsh and English.
• Familiarity with Microsoft Office software (Including Microsoft Excel).

Welsh Language Skills

Welsh language skills are an essential requirement for this role.

TfW support anyone who wants to learn Welsh or improve their skills.

• We offer online learning, classroom courses and funding attendance at local community courses.

Equal Opportunities

We're changing the way the transport industry looks. By celebrating and embracing differences, we're building a workforce that represents Wales. We need talented people from all backgrounds and cultures to bring their perspectives and experiences. Diverse teams make better decisions and drive innovation. Join us in transforming the way Wales travels.

Who We Are

Transport for Wales is changing the way Wales travels, making sustainable transport the first choice. We're building a multimodal integrated transport network called the T Network, making it easier for people to travel by train, bus, walking, wheeling and cycling.

We’re a Disability Confident Leader. Let us know about any reasonable adjustments you may need in the recruitment process and as part of the role if you are successful.

This advert will close at 23:59 on the day of the application closing date stated above. However, we reserve the right to close this vacancy early if we receive enough applications. We encourage you to submit your application as early as possible.