Customer Care Administrator

Confidential; Birmingham; On-site; GBP 28,000 - 35,000; Full time

Job summary

SF Partners are partnering with a Birmingham-based robotics brand to recruit a Customer Care Administrator. This office-based role focuses on delivering an exceptional customer experience across multiple channels for a premium, luxury product.

You will manage inquiries from first contact through resolution, ensuring professional service and proactive problem-solving. UK-based with US-customer exposure preferred; salary £28,000–£35,000.

Qualifications

• Experience in Customer Care/Service roles.
• Experience in luxury/premium consumer products.
• Experience supporting US customers or international CS.
• Excellent written communication with high attention to detail.
• Strong problem-solving and conflict resolution.
• Experience replying via email and social media.

Responsibilities

• Respond to customer emails promptly within SLAs.
• Provide service across email, phone, and live chat.
• Monitor social media and maintain brand reputation.
• Resolve complaints and own the case to completion.
• Process replacements, refunds, and exchanges per policy.
• Collaborate with warehouse/logistics/courier to resolve delivery issues.
• Maintain CRM records of all interactions.
• Escalate complex issues when needed while owning the customer journey.
• Support peak trading periods and campaigns.

Skills

Customer service

Multichannel support

Written communication

Problem solving

US market experience

Time management

Tools

CRM systems

Job description

SF Partners are working exclusively with a multi award winning robotics company based in Birmingham who are upscaling their operations and looking for a Customer Care Administrator.

£28,000 - £35,000

Office based

About the Role

We are looking for a passionate and customer-focused Customer Care Executive to join our growing team. Working within a premium luxury brand, you will be responsible for delivering an exceptional customer experience across multiple communication channels, ensuring every interaction reflects the high standards of our brand.

You will manage customer enquiries from initial contact through to resolution, providing a professional, empathetic and proactive service. This role would suit someone who enjoys problem-solving, thrives in a fast-paced environment and genuinely enjoys helping customers.

Experience supporting customers in the US market and within a luxury or premium product environment is highly desirable.

Key Responsibilities

• Respond promptly and professionally to customer emails, ensuring all enquiries are handled within agreed service levels.


• Deliver exceptional customer service across email, telephone and live chat where required.


• Monitor and respond to social media comments and customer messages, maintaining a positive brand reputation.


• Resolve customer complaints and queries efficiently, taking ownership through to completion.


• Manage customer claims relating to damaged, faulty or missing products.


• Liaise with warehouse, logistics and courier partners to investigate delivery issues.


• Process replacements, refunds and exchanges in line with company policy.


• Build strong relationships with customers through clear, friendly and professional communication.


• Keep accurate records of all customer interactions using CRM systems.


• Escalate complex issues where appropriate whilst maintaining ownership of the customer experience.


• Identify recurring customer issues and provide feedback to help improve products, processes and service.


• Work closely with the wider operations, logistics and marketing teams to ensure a seamless customer journey.


• Support peak trading periods and promotional campaigns when required.

Skills & Experience

We are looking for someone who has:

• Previous experience within a Customer Care, Customer Service or Customer Experience role.


• Experience working within a luxury, premium or high-end consumer products environment.


• Previous experience supporting US customers or working within an international customer service environment.


• Excellent written communication skills with exceptional attention to detail.


• Strong problem-solving and conflict resolution skills.


• Experience responding to customers via email and social media platforms.


• Ability to remain calm and professional when handling complaints.


• Highly organised with the ability to manage multiple priorities.


• Strong IT skills with experience using CRM or customer service platforms.


• A proactive approach and a genuine passion for delivering outstanding customer experiences.