Culinary Administrator | SEC

Chartwells Independent; Glasgow; On-site; GBP 26,000 - 31,000; Full time

Benefits offered by this job

Healthcare benefits

Wellbeing support

Annual leave 23 days + bank holidays

Life assurance

Meals on duty

Job summary

Chartwells Independent in the United Kingdom is seeking a Culinary Administrator to support SEC and Hydro live events with precise stock, ordering and admin duties. You will input stock takes, raise purchase orders, create recipe cards for costing and photo specs, and prepare chef planners within budget.

Strong numeracy and health & safety knowledge are essential for smooth operations and high-quality service.

Qualifications

• Minimum 6 months experience in a comparable admin role.
• Strong operational experience in food & beverage.
• Able to prepare quotes and reports accurately.
• Awareness of health, safety and government legislation.
• Computer literate.

Responsibilities

• Input stock take data accurately and maintain stock take system.
• Place food orders and raise purchase orders for events.
• Build recipe cards for costing and photography specs.
• Prepare chef planners aligned with budget under the Executive Chef.
• Provide accurate client numbers to chefs for efficient production.
• Prepare menu packs and ISO paperwork updates.
• Coordinate between kitchens and central food processing units.

Skills

Admin experience

Operational experience

Numeracy

Quotes

Reports

Health and safety awareness

Computer literacy

Job description

Culinary Administrator - SEC | Full-Time

£28,500 + excellent benefits including healthcare, wellbeing support, 23 days' annual leave plus bank holidays, life assurance, meals on duty, and more.

We're looking for...

The role of a kitchen administrator is pivotal in ensuring the smooth and efficient operation of culinary activities within both the SEC Centre and Hydro live events sectors. Responsibilities include meticulously managing stock levels by assisting chefs with accurate inputting and maintenance of stock take records. This role extends to placing food orders and generating precise purchase orders to meet the demands of both regular operations and special events. Additionally, the administrator plays a crucial role in creating and updating recipe cards for cost analysis and photographic documentation, as well as compiling chef planners aligned with budgetary requirements set by the Executive Chef. They also ensure timely provision of client numbers to optimize food production efficiency and meticulously prepare menu materials according to the Executive Chef's specifications. Beyond administrative duties, the role encompasses operational coordination between kitchen stations and central food processing units to facilitate efficient food dispatch. Maintaining compliance with health and safety standards, ensuring H&S training, and fostering a professional environment underscore the administrator's commitment to operational excellence and customer satisfaction across all aspects of kitchen administration.

We are Levy

We are a visionary venue partner. We design and deliver bespoke guest experiences that prioritise people and the planet.

Trusted by some of the world's most iconic stadiums, entertainment venues, and major events from Wimbledon and Twickenham to Tottenham Hotspur Stadium, Edgbaston, the SEC and ExCeL London we bring experiences to life with passion and precision.

Our mission is to succeed the right way. From pioneering tech and seamless operations to show-stopping menus and exceptional service, we use insight and innovation to understand guests, improve the customer journey, reduce environmental impact, and support local communities.

We are a passionate, diverse team of venue specialists dedicated to making the planet better for future generations.

Culinary Administrator - The Role

Management:

• Assist chefs to accurately input the stock take & maintain the stock take system.
• Placing food orders & raise accurate purchase orders for both cricket & the conference & events business.
• Building recipe cards for both costing purposes & photo specs.
• Maintaining goods receipt file to ensure deliveries match purchase.
• Building chef planners in line with the required budget under the direction of the Executive Chef for both sides of the business.
• To ensure accurate client numbers are provided to the chef for efficient food production.
• Ensure menus are accurately typed up in the appropriate format as directed by the Executive Chef & prepare menu packs for the event day folders.
• Maintain the event orders board ensure all updates are captured.
• Make sure all ISO paperwork is up to date & filled in correctly by the chefs.
• Carrying out all general administrative tasks & organise the day-to-day running of the Chefs office.

Operations:

• Provide a link between the finishing kitchens around the ground & the CPU to ensure efficient dispatch of food requirements.
• To effectively check in and allocate all match day Chefs and Kitchen Porters.
• To ensure match day event packs are collected and checked post-match and filed accurately Remain perceptive to innovative ideas and pursue them in a positive manner.

Health & Safety:

• To maintain H&S compliance and get involved with H&S meetings.
• Work with onsite HSE champion to ensure Silver and Gold standards are delivered and maintained in your area of business
• To ensure H&S training is completed in accordance with legal and company requirements.
• To personally demonstrate that you take responsibility for your own health and safety and that of others.

Quality:

• Good working knowledge of basic food hygiene.
• To provide, where applicable support to other team members within your location.
• To ensure that clothing, including footwear and personal hygiene is always of the highest standards.
• To treat all staff, customers and clients in a polite and professional manner.

What we're looking for

• Minimum 6 months experience in a comparative / admin role.
• Strong, quality operational experience with a passion for F&B.
• Articulate and numerate. Able to accurately prepare quotes and reports.
• Awareness of government legislation, including health and safety.
• Computer literate.

What you'll get in return

• Competitive salary with bonus and full company benefits
• 23 days' annual leave plus bank holidays, your birthday off, and a holiday purchase scheme
• Healthcare & wellbeing: Aviva Digicare, Medicash (dental, optical, therapy treatments)
• Mental health support: 24/7 Employee Assistance Programme
• Family benefits: Enhanced maternity, paternity, and adoption leave. 2 days additional leave after returning from maternity leave, day off for your baby's first birthday, enhanced family leave
• Perks & discounts: Shopping, entertainment, and travel discounts, 20% off Nuffield Health and 10% off PureGym memberships
• Financial wellbeing: Pension scheme, Life Assurance, preferred rates on salary finance products
• Development opportunities: Professional subscriptions, ongoing training and structured career pathways
• Meals on duty included

Why Join Us?

Levy UK & Ireland is part of Compass Group, the world's largest catering company, and a vibrant leader in hospitality.

We believe in celebrating individuality and building inclusive teams where everyone feels they belong. Our diverse team fuels creativity, innovation, and excellence.

We are proud to be an equal opportunities employer and welcome candidates from all backgrounds to join us in creating a supportive, empowering workplace where everyone can thrive.

Together, we create unforgettable experiences and shape the future of hospitality.

• Medicash - Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
• Aviva Digicare - Free annual healthcare check
• Exclusive Benefits & Wellbeing site (Perks at Work)
• Entertainment discounts - up to 55% off cinema tickets
• Health & Wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%)
• Travel discounts - Discounts with holiday companies such as TUI and Expedia
• Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards
• Meals on duty
• Vodaphone discounts
• Pension scheme and Life Assurance
• Employee Assistance Programme
• 23 days + BH's and additional day off for your birthday
• 2 days additional leave, following return from Maternity leave during first year back
• Competitive and supportive family benefits
• Day off for baby's first birthday
• Holiday purchase scheme
• On-going training & development and career pathways
• Professional subscriptions paid
• Financial wellbeing programme and preferred rates on salary finance products

As part of Compass you'll help to feed people, fuel progress and forge connections in around 6,000 venues. Join us to grow your career with the industry leader, and get competitive pay, great perks and unrivalled opportunities for learning and development, at one of the UK's biggest businesses.

Job Reference: com/0809/68674001/52831711/SU #SCOT #Levy UK

Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!