CTEC Administrator

Teaching Vacancies; Greater London; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Pension scheme

Accessible campuses

On-site facilities

Staff CPD days

Travel loans

Staff discounts

Job summary

New City College in London is seeking an enthusiastic Administrator to support the Construction Technical Excellence College (CTEC) project. You will work closely with the Group Director, Commercial Manager and the project team to coordinate activities and manage documentation.

This fast-paced role requires organised, proactive individuals with strong communication skills who can handle multiple deadlines. You will organize meetings, prepare papers and minutes, and ensure data protection and

Qualifications

• Experience providing administrative support to senior managers.
• Ability to coordinate a varied workload and meet competing deadlines.
• Excellent communication and interpersonal skills.

Responsibilities

• Provide comprehensive administrative support to the Group Director (CTEC) and project team.
• Coordinate meetings and prepare agendas, papers, minutes and action logs.
• Organise workshops and employer events with supporting materials.
• Prepare and maintain project documentation and management information.
• Manage diaries, correspondence, and minutes.
• Support monitoring, reporting, compliance and funding requirements.
• Build relationships with stakeholders and deliver high-quality customer service.
• Contribute to planning and improvement of administrative processes.
• Handle confidential information in line with data protection requirements.

Skills

Organised

Proactive

Attention to detail

Strong communication

Experience supporting senior managers

Tools

Microsoft Office

Job description

What skills and experience we're looking for

The Role:

We are seeking an enthusiastic and highly organised Administrator to support the successful delivery of our Construction Technical Excellence College (CTEC) project. Working closely with the Group Director, Commercial Manager, CTEC project team and directorate colleagues, you will provide comprehensive administrative and project support, helping to coordinate activities, manage project documentation, organise meetings and events, and maintain effective communication with a wide range of stakeholders.

This is an exciting opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants to contribute to a project that supports innovation and excellence within the construction and education sectors.

Key Responsibilities:

• Provide comprehensive administrative support to the Group Director (CTEC), CTEC project team and Apprenticeships and Business Development Directorate.
• Coordinate project, directorate, partner and stakeholder meetings, including invitations, agendas, papers, minutes and action logs.
• Organise workshops, employer events and other engagement activities, ensuring that arrangements and supporting materials are in place.
• Prepare and maintain project documentation, reports, records, and management information.
• Manage diaries, correspondence, agendas, minutes, and action tracking.
• Support project monitoring, reporting, compliance, and funding requirements.
• Build positive relationships with internal and external stakeholders while delivering excellent customer service.
• Contribute to the effective planning, organisation, and continuous improvement of administrative and project processes.
• Handle confidential and sensitive information appropriately and in accordance with data-protection requirements.

Who You Are:

You are an organised, proactive, and detail-oriented administrator with experience supporting senior managers and coordinating a varied workload and maintain high standards when working to competing deadlines. You have strong communication and interpersonal skills, are confident working with a variety of stakeholders, and can manage competing priorities while maintaining a high standard of accuracy and professionalism.

You are proficient in Microsoft Office applications and have excellent organisational, record-keeping, and problem-solving skills. With a flexible and customer-focused approach, you can work both independently and as part of a team, using your initiative to support project delivery and contribute to continuous improvements in processes and administration.

What the college offers its staff

What We Offer:

• Pension: New City College provides a career average pension scheme for all staff (TPS or LGPS)
• Accessibility: All college sites are easily accessible for wheelchair users and via public transport (bus, DLR, or tube).
• On-Site Facilities: Free access to on-site gym facilities at some campuses and on-site cafes serving subsidised food and drinks.
• Staff Development: Five CPD (Continuing Professional Development) days per year, with access to industry-standard facilities and a collaborative working environment. Leading to opportunities for career advancement and professional development in a supportive setting.
• Financial Perks: Interest-free loans for annual travel season tickets. Health cash plan (reimbursement for dental, optical, and therapy treatments) and a completely confidential Employee assistance program.
• Discounts: Save money on day-to-day expenses, shopping, dining out, DIY, and travel.

For further information please contact Human Resources at [e-mail].

About New City College:

New City College is proud to be an Ofsted Outstanding college, the largest in England to receive this top rating. With campuses across east London, south-west Essex, and two language schools, we are a sector leader in further education.

Joining NCC means becoming part of a forward-thinking, collaborative team committed to delivering high-quality education and skills that benefit our students and communities. We offer industry-standard facilities, expert staff, and strong partnerships with leading organisations. Our focus on future-ready skills and technology ensures students are well-prepared for higher education or employment, and employers trust us for staff training and development.

Following the merger of seven colleges, NCC has become one of the UK’s most influential FE providers, offering sixth form education, adult learning, apprenticeships, ESOL, EFL and SEND. With a turnover of £130 million, 20,000 students and 1,800 staff, we are a major force in the sector.

We are proud of our inclusive, diverse community and have a zero-tolerance approach to racism and discrimination. As we look ahead, we remain committed to investing in our people and resources to provide an excellent, supportive learning environment that meets the needs of both students and employers.

We are committed to building a workforce that reflects the diversity of the communities we serve and actively welcome applications from candidates from Black, Asian and Minority Ethnic backgrounds. This does not prevent any other candidate with or without a protective characteristic from applying for our jobs.

Commitment to safeguarding

We are committed to safeguarding young people and vulnerable adults, and expect all staff and volunteers to share this commitment. Offers of employment are subject to pre-employment checks, which may include an Enhanced DBS check (with a Children’s Barred List check), references, right to work, medical clearance, online searches, and other relevant suitability checks. Unsatisfactory checks may result in an offer being withdrawn. These roles are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974, applicants will be required to disclose relevant criminal convictions and cautions in accordance with the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.