Creative Project & Workflow Coordinator

ZipRecruiter; Bedford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading creative agency seeks a Project & Workflow Coordinator to oversee project management and client interaction. The role involves coordinating tasks, managing timelines, and ensuring effective communication across teams. Ideal candidates will be organized, detail-oriented, and experienced in agency workflows, contributing to a vibrant creative environment.

Benefits

PTO

Paid holidays

Healthcare contribution

Room for growth

Qualifications

• Bachelor’s degree preferred.
• Previous experience as Project & Workflow Coordinator or similar required.

Responsibilities

• Manage the flow of projects across a busy creative agency.
• Coordinate with internal specialists to ensure on-time execution.
• Intake project details from clients and assist in quoting.

Skills

Highly organized

Detail-obsessed

Clear and professional writing

Juggling multiple projects

Agency workflows experience

Education

Bachelor’s degree in marketing or a related field

Tools

Notion

Google Workspace

QuickBooks

Microsoft Office

Adobe Creative Suite

Job description

We design cool things.
You make sure they actually get done.Creative chaos? If you were born to organize it...keep reading.

The Role

We’re hiring a Project & Workflow Coordinator to help manage the flow of projects across our busy creative agency. You’ll intake project details from clients, assist in quoting, and coordinate with internal specialists to ensure every job—from branded t-shirts to marketing campaigns—is executed on time and with care.

You’ll be the central communication link—gathering details, routing tasks, sending updates, and keeping everyone aligned. You won’t be the dedicated account manager or creative lead, but you will interact directly with clients to help ensure they have what they need and hear from the right experts at the right time.

About 1-Stop Design

At 1-Stop Design, we help businesses grow through creative branding, marketing, and merchandise. From branded apparel and printed collateral to websites and digital advertising, we provide full-service design and marketing solutions for companies that want to stand out and sell more. We value creativity, precision, and teamwork—and we’re growing!

What You’ll Do

Internal Project Support

• Open and organize new jobs in Notion with full scope and deadlines
• Assign tasks to designers, developers, and production leads
• Track timelines and escalate issues or delays when needed

Client Support (in collaboration with team leads)

• Intake requests, specs, and content from clients
• Communicate updates like quote approvals, proofs, deposits, and deliveries
• Coordinate with internal experts to respond to client questions accurately
• Document all approvals, feedback, and communications

Production & Vendor Coordination

• Help prepare quotes with input from designers or vendors
• Send approved quotes, invoices, and proof files
• Create and track purchase orders, vendor payments, and shipping updates
• Monitor inventory and support warehouse/reorder logistics

You’re a Great Fit If You…

• Are highly organized and detail-obsessed
• Enjoy helping others stay on track and follow process
• Write clearly and professionally
• Are great at juggling multiple projects at once
• Have experience in design, printing, promo products, marketing, or agency workflows

Tools We Use

• Notion (project management)
• Google Workspace
• QuickBooks
• Vendor portals and proof systems
• Microsoft Office
• Adobe Creative Suite

Qualifications

• Bachelor’s degree in marketing or a related field is preferred
• Previous experience as a Project & Workflow Coordinator or similar position

Type: Full-Time

Salary Range: Based on experience

Benefits: PTO, paid holidays, healthcare contribution, room for growth

• Competitive Compensation based on experience
• Paid Time Off