Cover Manager and Events Coordinator

www.findapprenticeship.service.gov.uk - Jobboard; Bolton; On-site; GBP 27,000 - 30,000; Full time

Job summary

A secondary school in Bolton is seeking a highly organised individual to manage daily teaching cover, coordinate educational visits, and oversee the planning of school events on a permanent basis starting September 2025. The ideal candidate will have strong organisational and communication skills, with experience in a school office environment preferred. This position offers a salary of £27,269 - £29,903 DOE.

Qualifications

• Experience working in a school office environment is desired.
• Experience in cover management would be ideal.
• Strong organisational, planning, and administrative skills.

Responsibilities

• Manage the daily cover rota, ensuring fair allocation.
• Liaise with HR on staff absences and arrange cover.
• Coordinate room changes and ensure cover for meetings.

Skills

Organisational skills

Communication skills

Attention to detail

Job description

A Secondary School in Bolton is seeking a highly organised individual to manage daily teaching cover, coordinate educational visits, and oversee the planning of school events and the school calendar on a permanent basis from September.

Location: Bolton
Start Date: September 2025
Contract Type: Permanent, Term time only
Hours: 7:30-4 Monday-Thursday, 7:30-12 Friday
Salary: £27,269 - £29,903 DOE

Key Duties/Responsibilities:

• Manage the daily cover rota, ensuring fair allocation and adherence to budget and policy
• Liaise with HR on staff absences and arrange internal or agency cover as needed
• Coordinate room changes and ensure cover for staff attending meetings, events, or trips
• Maintain cover records and produce weekly reports
• Manage ParentPay and liaise with finance on supply costs
• Support trip leaders with planning and compliance (risk assessments, safeguarding, etc.)
• Oversee the online trip approval system
• Book transport/venues and ensure all admin and finance processes are followed
• Plan and coordinate key school events (e.g., Open Evenings, Sports Day)
• Support extra-curricular activity planning
• Maintain the school calendar and manage room bookings for meetings and exams
• Maintain confidentiality and uphold school policies (safeguarding, H&S, data protection)
• Provide admin support and contribute to a collaborative office environment
• Oversee the franking machine and photocopier maintenance

Key Skills/Experience:

• Experience working within a school office environment is desired
• Experience in cover management would be ideal
• Strong organisational, planning, and administrative skills
• Excellent communication skills and attention to detail

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