Cover & HR Assistant

Seaton Valley Federation of Schools; Seaton Delaval; On-site; GBP 26,000 - 29,000; Full time

Job summary

An educational institution in Seaton Delaval is seeking a Cover and HR Assistant to ensure effective coordination of staff absences and manage HR processes across three schools. The ideal candidate will have excellent organisational skills, experience with the school MIS system Bromcom, and a keen attention to detail. This permanent position offers a salary range of £26,403 to £28,142, with working hours Monday to Friday, 7.30am to 3.30pm.

Qualifications

• Proven ability to manage complex daily schedules.
• Experience dealing with sensitive situations and conflict.
• Strong critical thinking skills to find cost-effective staffing solutions.

Responsibilities

• Oversee daily staff absences coordination across the federation.
• Supervise administration assistants and manage school main offices.
• Ensure HR processes are effective and consistent.

Skills

Excellent organisational skills

Excellent literacy and numeracy skills

Meticulous attention to detail

Tact and diplomacy

Experience with school MIS systems

Tools

Bromcom

Job description

Overview

We are recruiting for a Cover and HR Assistant to join our team. This is a key role responsible for organising effective and efficient coordination of daily staff absences across the three schools within the federation to ensure that high-quality teaching and learning continues with minimal disruption when teachers or other staff are absent. It is crucial for the role that you have excellent organisational skills with critical thinking to look at the most cost effective way of covering lessons across the federation, you will be managing complex daily schedules and working on your own initiative, whilst maintaining up to date records and using the school MIS System Bromcom.

Responsibilities

• Work closely with the Business Manager and Senior Leadership Team to ensure HR processes such as recruitment, appraisal and sickness absence are effective and consistent across the Federation.
• Update employee records and prepare paperwork for our payroll provider to strict deadlines and a high level of accuracy.
• Take responsibility for our administration service across the Seaton Valley Federation. Under the guidance of the Business Manager - HR, Admin and Partnerships you will supervise our team of administration assistants running our busy school main offices, engaging with parents, students, staff and members of the public. The school offices are very busy and you will need to have a flexible and organised approach.
• The working hours will be Monday to Friday 7.30am to 3.30pm with a half hour lunch. These times may change from time to time to meet the operational needs of the school.

Requirements / Qualifications

• Excellent literacy and numeracy skills and meticulous attention to detail.
• Tact, diplomacy and tenacity to deal with situations which are sensitive or may result in conflict.
• Experience with school MIS systems; Bromcom experience is preferred.

Band 4, SCP 12 to 17, £26,403 to £28,142

Permanent, 37 hours per week

Full Year or Term Time Plus 20 Days (depending on candidate)

Small enough to care, big enough to make a positive impact

At Seaton Valley Federation of Schools, located in South East Northumberland, we are proud of our high standards in teaching, behaviour, and student achievement. We are a 13-18 school with a strong commitment to continuous improvement, and following our recent Ofsted rating of 'Good', we remain ambitious in our drive to ensure every student thrives in all areas of school life.