Corporate Services Team Coordinator

Mindwise; Belfast; On-site; GBP 18,000 - 20,000; Full time

Benefits offered by this job

Competitive salary

6% pension contribution

35 days holiday (FTE)

Enhanced sick pay

Medical cash plan

Death in service

Flexible working options

Business mileage (HMRC max)

Learning and development

Volunteer 1 day/year

Staff Working Groups participation

IIP Gold Award

Job summary

MindWise is seeking a Corporate Services Team Coordinator to lead our Corporate Services team and optimise administrative systems across the organisation. The role blends home and office-based work from the Belfast head office and requires flexible patterns.

You will coordinate administrative functions, manage staff, and drive improvements in records management and reporting to support organisational infrastructure.

Qualifications

• A minimum of 5 GCSEs at Grade C or above, including English and Maths, or equivalent qualification.
• Experience coordinating administrative functions, office systems or corporate services in a busy setting.
• At least 1 year’s experience of managing staff.
• Experience developing or improving administrative processes, records management systems or service procedures.
• Experience monitoring or evidencing performance against key measures, quality standards or objectives.

Responsibilities

• Provide leadership and management to the Corporate Services team, supporting administrative systems and infrastructure.
• Maintain, review and develop corporate services and administrative processes.
• Represent the organisation values of Passion, Respect, Empathy, Togetherness, Openness and Transparency.

Skills

Staff management

Office systems

Administrative processes

Performance reporting

Flexibility travel NI

MindWise values alignment

Education

GCSEs English & Maths

Tools

Records management systems

Job description

Corporate Services Team Coordinator

Location: Blended home and office-based working; based at MindWise Head Office, Belfast.

Hours: 22.5 (flexible working patterns available)

Duration: Permanent

Starting Salary: £17,602.20

Closing date: 12 noon, Tuesday 20th August 2026

All our roles make a positive impact on the lives of others; the purpose of this role is to:

Provide leadership and management to the Corporate Services team providing a range of administrative support including maintaining, monitoring, reviewing and developing existing and new corporate services and administrative systems, to support the central and organisational infrastructure of the Organisation.

Actively representing the values of passion, respect, empathy and openness and transparency, setting, and reinforcing the standard for positive behaviours at all levels.

The MindWise Competency Framework outlines the behaviours that are essential to effective performance. The Competencies relevant to these roles are set out for everyone and in Level 2 of the Framework for this post.

What we ask for from you:

• A minimum of 5 GCSEs at Grade C or above, including English and Maths, or equivalent qualification.
• Must be able to demonstrate experience of coordinating administrative functions, office systems or corporate services support within a busy organisational setting.
• Must be able to demonstrate at least one year’s experience of managing staff.
• Must be able to demonstrate experience of developing, maintaining or improving administrative processes, records management systems, reporting arrangements or service support procedures.
• Experience of monitoring, reporting or evidencing performance against key measures, quality standards, risk requirements or organisational objectives.
• Ability to work flexibly across Head Office and organisational priorities, and to travel throughout Northern Ireland as required. Consideration will be given to alternative travelling proposals in respect of applicants with a disability who cannot hold a licence.
• Ability to demonstrate alignment with MindWise’s core values of Passion, Respect, Empathy, Togetherness, Openness & Transparency.

What you get in return:

• A competitive salary
• A minimum employer pension contribution of 6%
• Enhanced holiday leave entitlement of 35 days (FTE)
• Enhanced company sick pay
• Medical cash plan
• Death in service benefit
• Access to family friendly policies and flexible working options
• Business mileage paid at HMRC max
• Commitment to learning and development
• Able to volunteer 1 day per year with MindWise Corporate Social Responsibility policy.
• Able to join Staff Working Groups and have your voice heard! e.g. People working group; Health & Wellbeing; Leadership and Management; Human Rights; Trauma Informed group etc
• Investors in People (IIP) Gold Award holders, reflecting excellent working practices

The successful candidate will be subject to an Enhanced with Adult’s Barred Access NI check.

MindWise are an equal opportunities employer