CORPORATE SECRETARIAL ASSISTANT

ALLIANCE CORPORATE SERVICES PTE. LTD.; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading corporate services provider in Glasgow is looking for a detail-oriented Corporate Secretarial Assistant. This role involves preparing statutory documents, ensuring compliance with the Companies Act, and working collaboratively with clients and authorities. Ideal candidates will have at least 1 year of relevant experience and a diploma in a related field. Strong organizational skills and proficiency in Microsoft Office are essential.

Qualifications

• At least 1 year of relevant working experience in ACRA filings.
• Familiarity with Companies Act and ACRA compliance requirements.
• Meticulous and able to work independently and in a team.

Responsibilities

• Assist in preparing and filing statutory documents with ACRA.
• Maintain and update statutory registers and minute books.
• Monitor and track regulatory filing deadlines.

Skills

Organizational skills

Time-management

Communication

Proficiency in Microsoft Office

Education

Diploma in Business Administration, Law, or Corporate Governance

Job description

Job Overview:

We are seeking a detail-oriented and responsible Corporate Secretarial Assistant to join our team. The ideal candidate will have at least 1 year of hands-on experience in ACRA filings and be familiar with statutory compliance requirements under the Companies Act.

Key Responsibilities:

• Assist in preparing and filing statutory documents with ACRA (e.g., incorporation, annual returns, changes in officers, shareholders, share capital, registered office address, etc.)
• Maintain and update statutory registers and minute books
• Draft standard resolutions, meeting minutes, and other secretarial documents
• Assist in the preparation of AGM documents and annual return filings
• Monitor and track regulatory filing deadlines to ensure timely compliance
• Liaise with clients, auditors, and government authorities on routine secretarial matters
• Maintain accurate records and ensure proper filing of corporate documents
• Support the team in other administrative and secretarial duties as required

Requirements:

• At least 1 year of relevant working experience, particularly in ACRA filings
• Diploma or equivalent qualification in Business Administration, Law, Corporate Governance, or a related field
• Familiarity with the Companies Act and ACRA compliance requirements
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time-management skills
• Good written and verbal communication skills
• Able to work independently and as part of a team
• Meticulous, responsible, and able to meet deadlines