Corporate Legal Secretary

Owen Reed Ltd; London; Hybrid; GBP 30,000 - 50,000; Full time

Job description

Owen Reed is looking for a highly organised Corporate Legal Secretary to deliver exceptional, proactive support to senior partners and fee earners at a leading London law firm.

This is an exciting opportunity to join a strong Corporate Team within a London transaction focused law firm.

About the role

We wish to recruit a positive and motivated individual who takes pride in delivering a high level of secretarial and other support to our clients. Candidates need to be flexible, able to multi-task and keen to develop their skills and knowledge.

This is an exciting time to join the firm given its growth trajectory and its energetic, supportive and ambitious colleagues.

Job Profile

Title: Corporate Secretary

Reports To: Head of Corporate

Purpose: To provide secretarial support to the Corporate Team

Terms: Monday – Friday 9.30am – 5.30pm (may consider flexibility and hybrid working arrangement; we require flexibility to start early and stay late when required)

Key Responsibilities

• Documents & Correspondence: Type documents and correspondence for Partners/Associates, ensuring correspondence is prepared, signed and sent out in a timely manner.
• Diary Management: Manage diaries in a pro-active manner ensuring the Partner/Associates are prepared for forthcoming appointments.
• Administration: Maintain contacts, distribution lists, scanning and filing.
• Matter Management: Ensure files are opened and closed correctly as well as archived on a regular basis.
• Billing: Liaise proactively with Partner/Associates to ensure that the firm’s billing process is adhered to. Prepare invoices using the firm’s billing software and liaise with Partners/Associates to ensure timely delivery of invoices to clients.
• Business Development Support: Assist with Team BD activities, including client events and tenders.
• Other Duties: Other ad-hoc duties, research and projects as requested by the Partners/Associates.

Technical Skills

• Ability to balance and prioritise a range of tasks, projects and deadlines.
• Administration skills – planning, organising, eye for detail, maintaining accurate records/information.
• People Skills – approachable, professional, engaging and calm.
• IT Skills – Excellent Outlook (Word, Excel and PowerPoint) and our internal systems (training will be provided).
• Relationships – Developing strong and professional relationships with clients, the team and colleagues across the firm.
• Experience of working within the legal sector or within a professional services environment.

Personal Qualities

• A positive and proactive mindset to continually deliver high level support.
• Excellent communication skills and ability to build relationships at all levels across the firm.
• Proactive, flexible and adaptable with a “can do” mindset and initiative to find solutions to problems and issues.
• Ability to prioritise, and comfortable working with autonomy.
• Good time management, adopting a flexible approach to work.
• A positive approach to ongoing development and implementing new ways of working.
• A strong team player, working flexibly to assist colleagues and undertake projects as required.