Corporate Information Officer

Integrated Care System; Newport; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading health board in Newport seeks a Corporate Information Officer to manage requests under the Freedom of Information Act and maintain compliance with data protection legislation. This role requires strong administrative skills, proficiency in Microsoft Office, and ideally, the ability to speak Welsh. Join a collaborative environment offering extensive training and flexible working arrangements.

Benefits

Flexible working

Health support programs

Paid mandatory training

Professional career pathways

Qualifications

• Knowledge of the principles of the Data Protection Act and Freedom of Information Act.
• Demonstrable experience in an administrative role.
• Experience of dealing with confidential and sensitive data.

Responsibilities

• Support the Head of Corporate Information with FOI requests.
• Develop and maintain systems to log FOI requests.
• Quality assure draft responses to information requests.

Skills

Proficiency in Microsoft Office packages

Excellent oral skills

Excellent written skills

Ability to speak Welsh

Education

Educated to Degree level or equivalent

Job description

The Corporate Information Officer will support the Head of Corporate Information to ensure that the Health Board meets its obligations under Freedom of Information and Data Protection legislation, and other requests for information disclosure which fall within the remit of the Corporate Information Team, such as requests for information received under Rule 9 of the Inquiry Rules 2006 and requests for the disclosure of evidence.

There will be a need for the post holder to handle highly confidential and sometimes very contentious and sensitive information of a personal, financial and political nature and will therefore be relied upon to observe and comply with specific and implied confidentiality rules and policies.

Main duties of the job

The postholder will support the Head of Corporate Information by:

• Utilising systems (Civica) to process timely responses to requests for information, such as those received under the Freedom of Information Act 2000 and Rule 9 of the Inquiry Rules 2006, including:
• responsibility for developing and maintaining the system to log FOI requests;
• tracking progress and collation of requests;
• Distribute actions, response requests and requests for information to relevant colleagues; ensuring timeliness for required deadlines;
• quality assuring draft responses;
• drafting final responses to applicants ensuring legislative timescales are met;
• seeking appropriate approval and advice from the Data Protection Officer, where required;
• liaising with staff on the use of exemptions under the terms of Part II, Freedom of Information Act 2000;

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

About us

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications and Knowledge

• Educated to Degree level or equivalent demonstrable knowledge and experience
• Knowledge and understanding in the principles of the Data Protection Act and Freedom of Information Act
• Knowledge and understanding of NHS Working environment

Experience

• Demonstrable experience in an administrative role
• Previous experience of dealing with staff, patients and/or members of the public
• Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
• Previous experience in NHS Information Governance setting

Aptitude and Abilities

• Proficiency in Microsoft office packages (e.g. Outlook, word, excel, powerpoint)
• Excellent oral, numerical and written skills
• Ability to speak Welsh

Values

• Ability to work in a team as well as on own initiative

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.