Corporate Human Resources Administrator

Borr Drilling; Aberdeen City; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global drilling services company is seeking an HR Administrator to provide administrative support within the Corporate HR department. The role entails managing documentation for the employee lifecycle, collaboration with recruitment, and ensuring HR policies are followed. The ideal candidate has a degree in Human Resources or Business Administration and exhibits strong organizational skills, attention to detail, and the ability to handle confidential information.

Qualifications

• Education/certification: Degree in Human Resources/ Business Administration or equivalent.
• Ability to maintain high level of confidentiality.
• Experience within a similar HR Administrator position.

Responsibilities

• Maintain knowledge of HR policies and procedures.
• Provide support for employee lifecycle documentation.
• Collaborate with Recruitment Team for interviews.

Skills

Proficient Microsoft Office skills

Highly organized and responsive

Attention to detail

Teamwork and initiative

Experience with HRIS

Knowledge of employment legislation

Experience with Power BI

Education

Degree in Human Resources/ Business Administration

Tools

Microsoft Suite

Power BI

Job description

Role Summary

Provision of administrative support within the Corporate HR department for Services and Operations, and ad-hoc projects as directed by Corporate Human Resources Advisor. Responsible for escalating where necessary any administration anomalies or improvement opportunities to Corporate Human Resources Advisor.

Responsibilities

• Maintain knowledge of Human Resources policies and procedures, laws and regulations, industry trends and developments to ensure accurate information is being communicated throughout the company.


• Any other tasks/ projects as appointed by Corporate Human Resources Manager.

General Administration, but not limited to:

• DocMap documentation and HR superuser – Uploading and maintenance of HRMS i.e. JD’s, Procedures, Process Maps and Forms. Be the focal point for Corporate HR.


• Collaboration with the Recruitment Team to arrange interviews, maintain job postings on the career’s website and filter candidates in recruitment inbox.


• Provide support in ensuring all contractual documentation (Offer Letters, Contracts, Assignment Memos, ECF, Onboarding Documents) relating to the employee lifecycle of the International Expats and UK Corporate personnel are created, actioned and filed appropriately, accurately and timely.


• Support in the actioning of all new starts, transfers and terminations of International Expats and UK Corporate personnel within the HRIS.


• Assistance in ensuring that the HRIS is updated to reflect all periods of absence, reduced pay for International Expats.


• Assist in checking, on a weekly basis, all expenses submitted by International Expats and UK Corporate personnel and Regions are in line with Corporate guidance prior to being submitted to payroll, liaising with Regional HR Teams when necessary.


• Assist in checking, on a weekly basis, all payroll input submitted by Regional HR regarding any extra payments and/or deductions ensuring the input is aligned with paperwork presented before being submitted to payroll, liaising with the Regional HR Teams when necessary.


• Ensure that fit to work paperwork of International Expats and UK Corporate personnel is received, actioned and filed appropriately, accurate and timely.


• Provide administrative support to other areas of need within the HR Corporate team when directed by Corporate Human Resources Advisor.


• Participate in HR projects when directed by Corporate Human Resources Advisor.


• Communicates internally with Employees, Co-Workers, Supervisor/Manager, Regional HR Teams, Colleagues and Payroll.


• Communicates externally with potential employees.


• Provides general HR policy and procedure support.


• Office based role which requires attention to detail and data management, working under general supervision where problems faced are not typically difficult or complex.


• The role also requires that a high level of confidentiality be maintained.


• The role does not require extensive travel.

Qualifications and Experience

• Education/certification: Degree in Human Resources/ Business Administration or equivalent


• Proficient Microsoft office skills.


• Knowledge of the Drilling Industry is preferred but not essential


• Ability to work as a team and individually, uses own initiative to identify and prioritize


• Highly organized and responsive, with the ability to handle multiple tasks simultaneously and work to tight deadlines


• Ability to maintain high level of confidentiality.


• Attention to detail and accuracy of work.


• Hands-on experience with IT programmes and various HRIS (Workday a plus).


• Basic knowledge of employment legislation.


• Practical and logical; able to solve problems quickly.


• Experience within a similar HR Administrator position.


• Experience and competent with data collation, reporting and analysing.


• Experience with Microsoft suite


• Experience with Power Bi application (preferably)