Corporate Governance Administrator

Polo; Greater London; Hybrid; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Hybrid working

Discretionary bonus

Pension contributions

EV leasing

Volunteer days

Employee discounts

Job summary

Polo in London is seeking a Corporate Governance Administrator to support the Company Secretariat and governance operations. You will coordinate board and committee meetings, maintain statutory records, and assist with the rollout of business systems.

The role requires strong IT skills, meticulous attention to detail, and the ability to learn new systems quickly. You will work in a fast‑moving travel-tech environment with hybrid working and a competitive benefits package.

Qualifications

• Strong IT skills and confidence using Microsoft Office 365 including Outlook, Word, Excel, Teams and SharePoint.
• Ability to learn new systems quickly and support their ongoing administration.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.

Responsibilities

• Organise and coordinate board, committee, and management meetings.
• Maintain company records, statutory registers, and governance documentation.
• Assist with the preparation and filing of board papers and governance documents.
• Support implementation and administration of business systems.

Skills

MS Office 365

Outlook

Word

Excel

Teams

SharePoint

Attention to detail

Time management

Communication

Independent working

Administrative support

AI-curious

Collaborative

Tools

Diligent

Asana

Job description

Corporate Governance Administrator

Department: Central Services

Employment Type: Permanent

Location: London

Reporting To: Company Secretary

Compensation: £35,000 / year

Description

We are seeking an organised, proactive, and IT-savvy Company Secretariat Administrator to support the smooth running of our governance, administration, and operational processes.

This is an excellent opportunity for a motivated individual who enjoys variety in their role and is keen to develop new skills. The successful candidate will play a key role in supporting company secretarial activities, coordinating meetings, maintaining records, and assisting with the implementation and ongoing administration of business systems.

We are looking for someone with a positive attitude, strong attention to detail, and the ability to quickly learn and adapt to new technologies and business processes.

Key Responsibilities

Board & Committee Support

• Organise and coordinate board, committee, and management meetings.
• Schedule meetings and manage calendars for key stakeholders.
• Assist with the preparation of agendas and meeting packs.
• Assist with follow-up on outstanding actions and deadlines.
• Global Entity Management & Subsidiary Governance.
• Shareholder & Stakeholder Coordination.
• Technology, Data & Process Excellence.
• Team & Functional Support.
• Maintain company records, statutory registers, and governance documentation, ensuring they remain accurate and up to date.
• Support the preparation, distribution, filing, and retention of board and committee papers.
• Assist with company secretarial and corporate governance administration across the function.

Systems Implementation & Administration

• Support the implementation of new business systems and software, such as Diligent, Sharepoint and Asana.
• Maintain internal systems and ensure information is accurate and up to date.
• Provide first-line support and guidance to colleagues using company systems.

General Administration

• Provide administrative support across the Company Secretariat and Corporate Governance as required.
• Assist with the administration of documents, records, and filing systems.
• Assist with reporting and data management.
• Support projects and operational initiatives.
• Handle confidential information with discretion and professionalism.

Skills, Knowledge and Expertise

Essential

• Strong IT skills and confidence using Microsoft Office 365, including Outlook, Word, Excel, Teams, and SharePoint.
• Ability to learn new systems quickly and support their ongoing administration.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Experience in an administrative, coordination, or support role.
• Professional and reliable with a proactive approach to work.
• Detail-driven: Strong accuracy in handling governance records and filings
• Organised & delivery-focused: Able to manage multiple deadlines across jurisdictions
• Confidential & trustworthy: Handles sensitive, market-related information appropriately
• Tech-enabled mindset: Comfortable with digital tools and data systems including Microsoft office
• AI-curious: Keen interest in exploring how AI tools can improve processes, increase efficiency and achieve time savings.
• Collaborative: Works effectively in a global, cross-functional environment
• Adaptable: Able to operate in a fast-moving, scaling travel-tech business

Desirable

• Previous Company Secretariat, Governance or Board Administration experience.
• Experience supporting software or system implementations.
• Knowledge of board meeting management systems or governance platforms

Personal Attributes

• A positive and strong team player.
• A strong all-round administrator.
• Comfortable following processes and instructions accurately.
• Eager to learn and develop new skills.
• Adaptable and open to change.
• Confident using technology and learning new systems.
• Solution-focused with a "can-do" attitude.
• Demonstrates behaviours aligned to the PoloWorks PRIDE values:

• Pioneering – we don’t stand still
• Responsible – We do the right thing
• Inclusive – we all play a role
• Delivery Focused- we provide services we are proud of
• Empowering – we equip people to be their best

Benefits

As well as a competitive salary, discretionary annual bonus, and a minimum 24 days of annual leave (with the option to buy more), you will also get an excellent benefits package, including flexible, hybrid working, life assurance, income protection, enhanced pension contributions, and occupational maternity and paternity pay.

You will also have access to company volunteering days, an Electric Vehicle (EV) leasing scheme, an employee assistance programme with retail discounts and savings, a generous employee referral scheme, regular sports and social events, and free Cheltenham bus travel.

Benefits Band 1