Corporate Affairs - Office Administrator

Office Angels; Windsor; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading employment agency seeks a Corporate Affairs Associate Administrator to aid in the smooth operation of business activities. This role encompasses a blend of administrative tasks, contract management, and cross-departmental support, ideal for a highly organized individual seeking to contribute to business success.

Qualifications

• Proven administrative background with a penchant for detail.
• Capacity for multitasking and effective prioritization.
• Strong ownership and accountability are essential.

Responsibilities

• Support contract management and oversee landlord relationships.
• Ensure compliance with IT hardware management and security protocols.
• Provide administrative support for various projects as needed.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Discretion

Proactive mindset

Tools

Microsoft Office

SharePoint

Job description

About the Role

Our client is seeking a highly organised and proactive Corporate Affairs Associate Administrator to support the Director of Corporate Affairs and contribute to the smooth operation of their business. This role is ideal for someone with exceptional administrative skills, a strong sense of ownership, and a passion for delivering excellence across a wide range of responsibilities.

Key Responsibilities

• Raise purchase order (PO) requests for the department.


• Provide ad-hoc project and administrative support to the Director of Corporate Affairs.


• Manage and maintain company properties to support business growth and operations.


• Oversee landlord relationships and ensure services and invoices align with contractual agreements.


• Maintain a workspace environment that meets operational needs.


• Appoint and manage facilities suppliers, ensuring compliance with contracts.


• Draft initial contractual documentation.


• Manage access to and storage of contracts within the contract management system (CMS).


• Coordinating paperwork to be notarised, apostilled and/or legalised.


• Maintain and share a quarterly matrix of customer and supplier contracts with stakeholders.


• Support paralegal tasks as required.


• Ensure all users have appropriate IT hardware and manage equipment for starters and leavers.


• Oversee maintenance, replacement, and safe disposal of IT and telecoms equipment.


• Coordinate system backup tests and cyber security training with external providers.


• Conduct quarterly switchboard testing to meet SOP standards.


• Gather insurance-related information from stakeholders to mitigate financial risks.


• Provide contingency cover for the Executive Assistant and Commercial Coordinator during absences.

Skills & Experience

• Excellent organisational, prioritisation, and time management skills.


• Strong administrative background with high attention to detail.


• Proficient in Microsoft Office; SharePoint experience is a plus.


• Effective written and verbal communication skills.


• Ability to manage multiple tasks and prioritise effectively.


• High level of discretion and confidentiality.


• Proactive, positive, and solutions-focused mindset.


• Strong sense of ownership and accountability.

Their Values

Guided by five core values:

• People Excellence


• Quality


• Customer Centric


• Integrity


• Innovation

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.