Coordinator, Masters Administration

Kobalt Music; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

Kobalt Music seeks a detail-oriented Coordinator to join their Contract Administration team in London. The role involves interpreting client agreements, managing metadata, and improving operational processes within music publishing. Ideal candidates will have relevant experience in music administration and strong analytical abilities, contributing to Kobalt's mission of supporting creators in a transparent, fair industry.

Qualifications

• Experience in music administration or contracts required.
• Ability to interpret legal agreements needed.
• Proficiency in G Suite and strong analytical skills emphasized.

Responsibilities

• Interpret and onboard key agreement terms from contracts.
• Manage metadata and assets quality-checking.
• Support internal documentation and operational improvements.

Skills

Attention to detail

Analytical skills

Communication

Tools

G Suite

Job description

The Role

Kobalt Music Publishing is looking for aCoordinator to join our Contract Administration team, focused on the administration of sound recordings and master rights.

You’ll play a critical role in interpreting and onboarding Kobalt’s client agreements, ingesting metadata into our systems, and ensuring accuracy in our client reporting. This is a detail-oriented, process-driven role that sits at the intersection of operations, rights management, and business affairs.

What You’ll Do

• Interpret and onboard key agreement terms from long-form contracts into Kobalt’s internal systems
• Assist with collation, quality-checking, management, and storage of metadata and assets
• Ingest metadata for new signings and recording deliveries into our systems
• Support the creation and improvement of onboarding and ingestion guides
• Register tracks/products for performance, broadcast, and chart tracking
• Help track and manage conditional amendments to active agreements
• Support wider admin teams in interpreting and applying contractual terms
• Work closely with Business Affairs to evaluate feasibility of proposed client deal terms
• Contribute to operational improvement initiatives across the department

What You’ll Bring

• Experience in music administration or contracts, with the ability to interpret legal agreements
• Excellent written and verbal communication skills
• Highly proficient in G Suite and comfortable with technology and new systems
• Strong understanding of recorded music metadata
• Meticulous attention to detail and strong analytical skills
• A collaborative and proactive approach to solving problems

What Success Looks Like

In 1 month: You’ll be supporting metadata ingestion and assisting with basic contract interpretation alongside your manager.
In 3 months: You’ll be independently handling metadata tasks, contributing to internal documentation, and collaborating confidently with teams across the business.
In 6 months: You’ll be trusted with onboarding new agreements, supporting Business Affairs, and contributing to process improvements and scalable documentation.

Key Behaviours for Success

Collaboration & Teamwork. Actively participates in team activities, shares knowledge, and resolves conflicts constructively to support smooth cross-functional operations.

Problem-Solving & Decision-Making. Identifies and interprets issues in contracts or metadata, makes timely decisions, and learns from feedback and outcomes.

Adaptability & Flexibility. Adjusts to shifting priorities and workflows, takes on new challenges with confidence, and stays composed under pressure.

Interview Process

• Introductory call with a member of our Recruitment Team
• Task-based assessment
• Interviews with hiring manager and team members
• Final stage interviews (Onsite in our London office)
• Feedback provided at each stage

We aim to complete the interview process within three working weeks from application to offer. If delays occur, we’ll keep you updated throughout.

Why Choose Us

At Kobalt, we’ve championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We’re proud to work with some of the world’s most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, FINNEAS, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag’n’Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts).

We’re a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology.

Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know we’re happy to help.

If this sounds like you, then please share your story by filling out the application below. To get you in the right mood, have a listen here to songs by our talented creators, especially curated to get you in the right mood when looking for the next challenge!

IMPORTANT NOTICE

UK: Applicants must be eligible to work in the United Kingdom. A full DBS check will be conducted on acceptance of the offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.