Coordinator HV Services (Senior Admin)

Renewable Energy Systems; Kings Langley; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

A leading company in renewable energy is seeking an HVS Coordinator to manage daily operations within the team. The role includes scheduling, invoicing, and supporting site technicians, focusing on compliance and operational efficiency. Ideal candidates should possess excellent communication and organizational skills and be motivated to work in a fast-paced environment. A full UK driving licence is essential, with prior experience in administration preferred.

Benefits

Competitive package with benefits and rewards.

Qualifications

• Experience in a senior administrative or coordinator role.
• Ability to operate in fast-paced environments.
• Well-organised and self-motivated.

Responsibilities

• Assist with scheduling and daily operations of the HVS team.
• Monitor compliance and manage documentation quality.
• Support site technicians and manage stock procurement.

Skills

Communication

Computer skills

Education

Full UK driving licence

IOSH

Job description

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Description

Do you want to work to make Power for Good?

We're the world's largest independent renewable energy company. We're guided by a simple yet powerful vision: to create a future where everyone has access to affordable, zero carbon energy.

We know that achieving our ambitions would be impossible without our people. Because we're tackling some of the world's toughest problems, we need the very best people to help us. They're our most important asset so that's why we continually invest in them.

RES is a family with a diverse workforce, and we are dedicated to the personal professional growth of our people, no matter what stage of their career they're at. We can promise you rewarding work which makes a real impact, the chance to learn from inspiring colleagues from across a growing, global network and opportunities to grow personally and professionally.

Our competitive package offers a wide range of benefits and rewards.

The position

The overall purpose of the HV Services (HVS) Coordinator role is to assist with the day-to-day running of operations within the HVS team. This includes the programming and scheduling of works, Invoicing and billing management, Obtaining and putting together quotations for small works, Document and quality control, The raising and issuing of Work Orders and any other supporting activities and requirements of the team.

The ideal candidate will be from a coordination or administration background with a high level of organisation and computer literacy. This is a permanent role which is primarily home/office based with travel required for meetings/team events.

Organisational Context

RES is a leader in renewable energy and is expanding its reach in the HV area of operational services. The business unit currently operates and maintains a portfolio of solar, storage, wind and offhsore assets and has ambitious plans to further expand.

Accountabilities

The HVS Coordinator shall focus on the daily, weekly and monthly needs of the HVS team, supporting the regional Operations Managers and other staff to deliver the service in a safe, compliant, professional, and cost-effective manner.

The responsibilities of the HVS Coordinator include:

• Responding to daily requests for support from the site technicians, prioritise any issues, and escalate as required
• Monitoring compliance with maintenance schedules / reports, to ensure the highest quality of documentation for completed maintenance, identify upcoming maintenance tasks, highlight overdue items for attention, and action defects
• Compiling summaries of maintenance work completed, collating photographs, and drafting relevant insights, for monthly client reporting.
• Stock management and procurement of materials. Lead an improvement activity to increase the quality and efficiency of this task.
• Support technicians with their day to day requirements from holiday requests to booking hotels for work travel.
• Coordinate PPE maintenance and new orders
• Maintaining a Computerised Maintenance Management System (CMMS) and other quality management tools as necessary
• Ensuring client invoicing for any chargeable items (including spare parts) is carried out accurately and promptly
• Help organise team meetings and annual team events
• Support monthly & annual reporting tasks
• Analysis of maintenance KPIs and highlighting trends and anomalies
• The raising and closing of job workorders
• The raising, management and closing of purchase orders
• The ordering of materials as required for small defect rectification
• Obtaining quotations from suppliers and putting together quotations for small works.
• The efficient programming of Engineers
• Work programme management

Skills

Essential:

• Fully competent with Microsoft office and overall good computer skills.
• Must have excellent communication skills.

Experience

Essential:

• Will have carried out a senior administrative role or co-ordinator role previously.
• Will be able to demonstrate operating in a fast paced and demanding environment.
• Will be well organised and self-motivated

Desirable:

• Previously have worked in a renewables environment

Qualifications

Essential:

• Full UK driving licence

Desirable:

• IOSH

At RES we celebrate difference as we know it makes our company a great place to work. Encouraging applicants with different backgrounds, ideas and points of view, we create teams who work together to solve complex problems and design practical solutions for our clients. Our multiple perspectives come from many sources including the diverse ethnicity, culture, gender, nationality, age, sex, sexual orientation, gender identity and expression, disability, marital status, parental status, education, social background and life experience of our people.

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