Coordinator, Festival

space | colonel; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading global artist agency is seeking a Festival Coordinator (UK) to enhance festival relationships and manage booking opportunities across the UK and Europe. This role involves extensive collaboration with agents and festival promoters to optimize performance strategies for Wasserman Music clients, requiring strong organizational and communication skills.

Qualifications

• 1-3 years of experience in a music agency environment.
• Strong organizational skills and ability to manage multiple accounts.
• Excellent communication skills for professional relationship building.

Responsibilities

• Manage festival relationships and booking opportunities.
• Coordinate logistics for artist performances at festivals.
• Analyse market trends and provide insights for agents.

Skills

Organizational skills

Project management

Communication

Market analysis

Tools

Microsoft Office Suite

CRM platforms

Job description

Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world.

Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music, entertainment and culture, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70+ cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visitwww.teamwass.com.

Job Description

Wasserman Music is seeking a Festival Coordinator (UK) to work as a strategic partner within the Global Festival Booking Department to manage festival relationships, coordinate booking opportunities, and standardize festival operations across Wasserman Music's global network. The position is to act as the resident expert for UK and European festival markets, serving as the primary liaison between Wasserman artists, agents, and festival promoters to maximize booking opportunities and streamline the festival confirmation process. The Festival Coordinator will collaborate internally with agents across all Wasserman offices and externally with festival promoters and buyers to develop and execute festival strategies that optimize performance opportunities for Wasserman Music clients.

Position Overview:

Festival Relationship Management & Booking Coordination:

• Establish and maintain constant dialogue with festival accounts to understand booking parameters including artist preferences, budgets, available slots, and programming needs
• Accept ownership for weekly communication and offer flow with assigned festival accounts
• Become expert on festival accounts through comprehensive understanding of each festival's booking timeline, genre focus, and operational requirements
• Manage Festival Booking Window Email system to inform London office when festivals are ready to book for the following year
• Build and maintain target festival lists for Wasserman clients based on routing opportunities and artist development goals
• Create and manage pressure lists of priority clients to be strategically positioned with festival accounts

Fill Coordination & Emergency Booking:

• Coordinate fill requests when Wasserman acts pass on festival offers, procuring suitable replacement artists from Wasserman roster
• Serve as primary contact for festival promoters seeking emergency fills when artists drop out of lineups
• Maintain comprehensive knowledge of available Wasserman artists and their touring schedules to facilitate quick turnaround on fill opportunities
• Work proactively with agents to hold offers while exploring fill opportunities

Global Standards & Contract Coordination:

• Work directly with Global Festival Department and Wasserman legal team to standardize festival terms and conditions globally across all Wasserman offices
• Ensure most favored nations terms are implemented consistently for festivals including deposit terms, weather/force majeure clauses, recording/streaming rights, insurance coverage, and MFN terms
• Utilize standardized Terms for Confirmation email system across all artist confirmations
• Confirm major deal points with buyers including day, stage, slot, show schedule, guarantee plus additional costs, deposit structure, weather/FM provisions, and cancellation clauses

Market Intelligence & Strategic Analysis:

• Monitor market health including ticket sales trends, booking pattern shifts, and emerging genre trends
• Analyse festival market conditions and provide insights to agents and management teams
• Identify routable festival opportunities that align with artist touring schedules and career development goals
• Track and report on festival market developments that impact Wasserman client opportunities

Cross-Office Collaboration:

• Coordinate with Wasserman festival agents in other global offices to ensure consistent service delivery and information sharing
• Support agents with festival-specific expertise and market intelligence
• Maintain communication protocols that ensure seamless coordination across time zones and markets

Job Requirements:

• 1-3 years of experience working within a music agency environment
• Knowledge and understanding of live music festival landscape and booking processes
• Strong organizational and project-management skills with ability to manage multiple festival accounts simultaneously
• Excellent written and verbal communication skills with ability to build and maintain professional relationships
• Competent in using Microsoft Office Suite, including Excel for tracking and reporting
• Highly organized, detail oriented and comfortable working in a fast-paced and deadline driven environment while managing multiple priorities
• Must be always discrete and professional and maintain absolute confidentiality as this position regularly handles sensitive information
• Experience with CRM platforms and booking systems preferred
• Understanding of festival routing and touring logistics preferred
• Ability to work collaboratively across global offices and time zones

Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.