Conveyancing Secretary

Additional Resources; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A prominent firm in London is seeking a Conveyancing Secretary to support fee earners by providing administrative assistance. The role encompasses audio typing, document handling, facilitating financial transactions, and ensuring efficient communication within the legal team. Ideal candidates will have experience in the conveyancing department and possess strong organisational skills, alongside familiarity with legal terminology.

Qualifications

• Previously worked as a Legal Secretary, Legal Assistant or in a similar role.
• Experience in conveyancing department preferred.
• Excellent organisational skills and attention to detail required.

Responsibilities

• Audio typing and drafting correspondence and documents.
• Managing telephone inquiries and preparing bills.
• Processing financial transactions and assisting in billing.

Skills

Audio typing

Document preparation

Organisational skills

Attention to detail

Familiarity with legal terminology

Education

Experience as a Legal Secretary or similar role

Job description

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As a Conveyancing Secretary , you will support fee earners by providing administrative assistance, enabling them to focus on delivering legal services to clients.

Duties:

• Audio typing and drafting correspondence and documents from dictation.
• Handling photocopying, printing, scanning, and courier arrangements.
• Opening and closing client files.
• Managing telephone inquiries and ensuring timely message delivery.
• Monitoring and responding to emails and post as required.
• Preparing bills and assisting in the billing process in collaboration with fee earners and the accounts department.
• Processing financial transactions including cheque requests, bank transfers, and deposits.
• Occasionally covering reception duties.
• Preparing and amending documents such as lease extensions, deeds, completion statements, and Land Registry forms using the Land Registry portal.

Requirements:

• Previously worked as a Legal Secretary, Legal Assistant or in a similar role.
• Possess experience in conveyancing department.
• Ideally skilled in audio typing and document preparation.
• Excellent organisational skills and attention to detail.
• Familiarity with legal terminology and conveyancing processes.