Conveyancing legal secretary

Simpson Judge; Liverpool; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading firm located in Liverpool seeks a dedicated Legal Secretary to provide essential support in a Residential Conveyancing department. The ideal candidate will have at least 2 years of experience, strong audio typing skills, and a thorough understanding of the conveyancing process. This role offers opportunities for career growth in a supportive and close-knit team environment, with hybrid working options available for the right candidate.

Benefits

Competitive salary

Hybrid working options

Supportive team environment

Opportunities for personal development

Modern office location

Qualifications

• Minimum 2 years' experience in a Legal Secretary or PA role within Residential Conveyancing.
• Strong audio typing and understanding of the conveyancing process.
• Confident in using Microsoft Office and case management systems.

Responsibilities

• Provide secretarial and PA support to conveyancing fee earners/solicitors.
• Typing of legal documents via audio dictation.
• Diary management and liaising with clients and third parties.

Skills

Audio typing

Digital dictation

Organisational skills

Time management

Team player

Attention to detail

Discretion

Tools

Microsoft Office

Case management systems

Job description

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• Provide dedicated secretarial and PA support to one or more conveyancing fee earners/solicitors.
• Typing of legal documents and correspondence via audio dictation (BigHand or similar software).
• Preparing and amending contracts, Land Registry forms, completion statements, and other conveyancing documentation.
• Opening and closing files, both physically and electronically, in line with compliance procedures.
• Diary management, arranging appointments, and liaising with clients, estate agents, and other third parties.
• Handling incoming calls and emails, taking detailed messages and following up on queries.
• Assisting with post-completion procedures including SDLT submissions and Land Registry applications.
• Filing, scanning, photocopying, and other general administrative duties.

Key Requirements

• Minimum 2 years’ experience in a Legal Secretary or PA role within a Residential Conveyancing department.
• Strong audio typing and digital dictation skills are essential.
• A good understanding of the conveyancing process from instruction to post-completion.
• Exceptional organisational and time management skills.
• Friendly, professional manner and a strong team player.
• High attention to detail and accuracy.
• Ability to handle sensitive information with discretion.
• Confident in using Microsoft Office and case management systems (experience with Leap, Proclaim or similar is advantageous).

What’s on Offer

• Competitive salary (DOE)
• Hybrid working options considered for the right candidate
• Supportive and welcoming team environment
• A firm known for excellent staff retention and work/life balance
• Opportunities for personal development and career growth
• Modern office located in a central and accessible part of Liverpool

Perfect for Candidates Who…

• Are looking to be part of a long-standing firm with an excellent reputation
• Want a stable and fulfilling role within a friendly, close-knit team
• Thrive in environments that balance professionalism with a positive and respectful workplace culture