Conveyancing Legal Secretary

Oculus Legal Group; Ashford; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Collaborative team environment

Opportunity to support clients and fee

Job summary

Oculus Legal Group is seeking an experienced Conveyancing Legal Secretary to join a busy Conveyancing team. You will provide dedicated secretarial and administrative support to fee earners, including audio and copy typing, client liaison, and ensuring files are accurate and up to date.

Ideal candidates will have strong typing, excellent organisation, and experience in a Conveyancing environment. The role offers a collaborative team setting and opportunities to support clients and fee earners

Qualifications

• Experience as a Legal Secretary, ideally in Conveyancing.
• Excellent typing speed and accuracy.
• Strong organisational skills and meticulous attention to detail.
• Proficiency with IT and case management systems.
• Professional communication with clients.
• Discrete handling of confidential information.
• Proactive in supporting a busy team.
• Reliable and team-oriented with a positive attitude.

Responsibilities

• Provide secretarial and administrative support to the Conveyancing team.
• Audio and copy typing of correspondence, forms and quotes.
• Answer telephone calls professionally and efficiently.
• Maintain client details and up-to-date case records.
• Filing and organisation of correspondence and files.
• Arrange appointments and liaise with clients.
• Input information into the firm’s case management system.
• Collaborate with secretarial colleagues and provide cover when needed.

Skills

Conveyancing experience

Legal secretary

Typing accuracy

Attention to detail

IT systems

Client communications

Discretion

Team collaboration

Job description

We’re working with an award-winning law firm, who are looking to recruit an experienced Conveyancing Legal Secretary to join their busy Conveyancing team.

The Role

Working closely with the Conveyancing team, you’ll provide dedicated secretarial and administrative support, helping fee earners manage their caseloads efficiently and ensuring client matters and files are kept accurate and up to date.

Your responsibilities will include:

• Audio and copy typing correspondence, including letters, legal forms and quotes
• Answering telephone calls in a polite, professional and efficient manner
• Providing general administrative support, including photocopying and updating client details
• Filing correspondence and ensuring files are maintained accurately and kept up to date
• Arranging appointments and dealing directly with clients
• Accessing and inputting information into the firm’s client case management system
• Working closely with other secretarial colleagues as part of the wider team
• Providing secretarial and telephone cover when required
• Handling confidential client and firm information with discretion
• Supporting the Conveyancing team to ensure matters progress smoothly and efficiently

About You

We’re looking for someone who is:

• Experienced as aLegal Secretary, ideally within a Conveyancing environment
• Highly organised with excellent attention to detail
• Confident managing a busy and varied workload
• An efficient and accurate typist
• Confident using IT systems and case management systems
• Professional and confident when communicating with clients
• Friendly, approachable and able to build positive working relationships
• Reliable and able to work effectively as part of a team
• Discreet and professional when handling confidential information
• Proactive and committed to providing a high level of secretarial and administrative support

What’s on Offer?

• Excellent salary dependent on experience
• Opportunity to join an award-winning law firm
• Dedicated role supporting a busy Conveyancing team
• Collaborative team environment
• Opportunity to play an important role in supporting clients and fee earners