Conveyancing Assistant Hybrid Working

ZipRecruiter; Milton Keynes; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Conveyancing Assistant to join their dynamic team. This hybrid role offers the flexibility of both office and home-based work, allowing you to manage sale files, draft contracts, and provide essential support to the Conveyancer. You will play a pivotal role in ensuring smooth communication and efficient file management while adhering to compliance protocols. If you have a passion for conveyancing and thrive in a collaborative environment, this opportunity is perfect for you to make a significant impact in the property sector.

Qualifications

• At least one year’s experience in a similar role is required.
• Understanding of conveyancing protocols is essential.

Responsibilities

• Manage sale files and escalate issues to the Conveyancer as needed.
• Draft sales contracts and handle enquiries professionally.

Skills

Conveyancing experience

Communication skills

Problem-solving ethos

Attention to detail

Tools

Case management system

Land Registry portal

Job description

Job Description

Our client has a vacancy for a Conveyancing Assistant to work closely within a team environment and act as first line of escalation for Conveyancing Administrators queries and guidance. You will need to have at least one year’s experience in a similar role. This is a hybrid role offering a mix of office and home based working.

Key Duties:

1. Day to day management of sale files, escalating to the Conveyancer as and when necessary
2. Obtaining Land Registry documents or title deeds as applicable
3. Drafting sales contracts and agreeing terms with the conveyancer acting for the other party and dealing with enquiries
4. Assisting the Conveyancer with all purchase and other matters, escalating to the Conveyancer when necessary
5. Diarising and chasing matters as necessary
6. Provide professional telephone support to the team
7. Preparing accounts echits for all receipts and payments
8. Preparing files for exchange of contracts - for approval by the Conveyancer
9. Preparing files for completion - for approval by the Conveyancer including necessary letters and accounts paperwork
10. Dealing with completion of matters and preparing files for the post completion team
11. Managing own email account efficiently
12. To ensure that the case management system is accurate and kept up to date and that physical files are maintained in good order

Additionally, where Administration support is not available, some or all of the following may be required from time to time:

1. Incoming & outgoing post collection/distribution
2. Opening new matter files on business systems
3. Assisting with initial administration work on matter files
4. Taking customer card payments on account
5. Issuing customer forms and assisting in their completion
6. Applying for searches
7. Using the Land Registry portal to obtain copy deeds
8. Assisting with telephone answering where appropriate
9. General admin duties including post, printing, scanning and photocopying.

Requirements:

• Relevant residential conveyancing experience
• Good oral and written communication skills
• An energetic, enthusiastic, pro-active, problem-solving ethos
• Great attention to detail
• Able to demonstrate an understanding of conveyancing protocols
• Ensures all work is carried out in a professional, efficient manner adhering to compliance protocols

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.