Conveyancing Assistant – Colchester

Thompson Smith And Puxon; Colchester; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading company in the legal sector is seeking a proactive Conveyancing Assistant to support their Residential Property team. The role involves vital administrative tasks, managing client transactions, and ensuring efficient file management. Ideal candidates will have strong organisational and communication skills, with a focus on delivering excellent client service. This position offers competitive salary and a range of benefits including holiday entitlement and a workplace pension scheme.

Benefits

22 days annual holiday plus Bank Holidays

Death in service and Group income protection

Workplace pension scheme

Health cash plan and employee assistance programme

Firm sick pay policy

Opportunity for additional holiday for long service

Regular social events

Qualifications

• Previous experience in a conveyancing assistant or legal support role is desirable.
• Strong understanding of the residential conveyancing process.
• Excellent written and verbal communication skills.

Responsibilities

• Supporting Fee Earners with residential conveyancing matters.
• Managing routine communication and follow-ups.
• Ensuring all files are kept up to date.

Skills

Organisational skills

Communication skills

Attention to detail

Proactive approach

Client-focused

Education

Law degree or legal studies qualification

Tools

Microsoft Office

Job description

Thompson Smith and Puxon (TSP) is seeking a proactive and well-organised Conveyancing Assistant to join our busy and respected Residential Property team. This role provides vital administrative and file management supporting our Solicitors with matter progression, helping to ensure the efficient handling of client transactions from instruction through to completion.

At Thompson Smith and Puxon (TSP), our mission is to Transform, Succeed, and Prosper—not only for our clients but also for our people and the wider community. We operate with integrity, innovation, and a commitment to fostering growth and opportunity for everyone within the firm. Collaboration, professionalism, and agility define our working environment, and we strive to empower our teams to deliver excellent results while supporting their personal and professional development.

Key Responsibilities

• Supporting Fee Earners with residential conveyancing matters including sales, purchases, transfers of equity, re-mortgages, assents, first registrations and general property matters.
• Obtaining property searches and managing incoming documents.
• Managing routine communication and follow-ups to chase outstanding documents and information.
• Liaising with clients, estate agents, mortgage lenders, and other conveyancers firms to support progress of transactions.
• Drafting routine letters and correspondence under supervision.
• Supporting fee earners with drafting contract packs, dealing with enquiries, and coordinating exchange and completion to include the preparation of the completion statements and applying for pre-completion searches.
• Ensuring all files are kept up to date and maintained in accordance with regulatory and firm standards.
• Supporting with post-completion tasks, including dealing with Land Registry applications and SDLT submissions.
• To help at all times to support the Residential Property Team with any tasks that need to be undertaken on a particular day to include supporting other colleagues in busy times or holiday periods.

Skills and Qualifications

• Previous experience in a conveyancing assistant or legal support role is desirable.
• Strong understanding of the residential conveyancing process and associated documentation.
• Strong organisational skills with the ability to work under pressure and meet deadlines.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and confident learning legal case management systems.
• A professional and client-focused approach.
• A law degree or legal studies qualification is beneficial but not essential.

Personal Attributes

• Strong attention to detail and accuracy.
• Enthusiastic, proactive and efficient, with a keen sense of initiative.
• Committed to delivering excellent client service.
• Able to work collaboratively in a busy, supportive team.

The Package

We offer a competitive salary, depending on level of experience and ability.

Other benefits include:

• We offer a full time annual holiday entitlement of 22 days, plus Bank Holidays, with an additional 3 days for the Christmas to New Year closure (pro-rated for part time staff).
• Death in service and Group income protection from day 1 of employment.
• Workplace pension scheme with Scottish Widows after you have completed 3 months service. We offer a choice of auto-enrolment, enhanced and an incentivised salary sacrifice scheme.
• A health cash plan and employee assistance programme, upon successful completion of probation period.
• Firm sick pay policy.
• Opportunity for additional holiday for long service.
• A friendly and social environment enhanced with regular social events provided by the firm.