Conveyancing Assistant

Confidential; North East; On-site; GBP 25,000 - 27,000; Full time

Job summary

Confidential is seeking a Conveyancing Assistant to provide comprehensive administrative support within a busy legal practice. In Whitley Bay, the role focuses on progressing residential property transactions, managing documentation, and liaising with clients and third parties to ensure timely compliance with legal protocols.

The ideal candidate will have strong organisational skills, attention to detail, and the ability to work both independently and as part of a team to meet deadlines.

Qualifications

• Strong organisational skills and attention to detail.
• Ability to work under supervision to meet deadlines.
• Excellent communication and client liaison abilities.

Responsibilities

• Assist in preparation and management of conveyancing documentation, including contracts and deeds.
• Liaise with clients, estate agents, mortgage lenders, surveyors and authorities for information and updates.
• Open and maintain client files, keeping records accurate and up to date.
• Monitor progress of property transactions and inform clients of developments promptly.
• Coordinate appointments, property searches and exchanges of contracts as directed.
• Handle data entry, scanning, filing and other admin tasks to support the conveyancing team.
• Assist with due diligence checks to comply with AML regulations.
• Prepare reports and correspondence for conveyancers as required.
• Maintain confidentiality and comply with data protection legislation.

Skills

Organisational skills

Attention to detail

Time management

Tools

LEAP

Job description

Conveyancing Assistant/Resiential Property Assistant

Location: Whitley Bay, Tyne and Wear, North East England

Job Type: Permanent, Full-Time

Industry: Legal

Salary: £25,000 - £27,000 per annum

Job Description

The role of Conveyancing Assistant involves providing comprehensive administrative support to solicitors and conveyancers within a busy legal practise. The post holder assists with the progression of residential property transactions by managing documentation, liaising with clients and other parties, and ensuring compliance with legal protocols. This position requires strong organisational skills, attention to detail, and the ability to work efficiently under supervision to meet deadlines.

Key Responsibilities

• Assist in the preparation and management of conveyancing documentation including contracts, deeds, and other legal forms.
• Liaise with clients, estate agents, mortgage lenders, surveyors, and local authorities to obtain necessary information and updates.
• Open and maintain client files, ensuring all records are accurate and up to date in accordance with firm procedures and regulatory requirements.
• Monitor the progress of property transactions and keep clients informed of developments in a timely and professional manner.
• Arrange and coordinate appointments, including property searches and exchanges of contracts, as directed by the conveyancer.
• Manage administrative tasks such as data entry, photocopying, scanning, and filing to support the conveyancing team.
• Ensure compliance with anti-money laundering regulations by assisting with due diligence checks and client identification processes.
• Support the conveyancers by preparing reports and correspondence as required.
• Maintain confidentiality and adhere to data protection legislation in all aspects of work.

The successful candidate will ideally have previous experience of LEAP.

The ideal candidate will be someone who can work as part of a team and also on their own.