Conveyancing Assistant

Irwin Mitchell; Newbury; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading company in legal services is seeking a Conveyancing Assistant in Newbury. The role involves supporting fee-earners with administrative tasks related to property transactions, ensuring excellent client communication and handling documentation. Ideal candidates will have strong IT skills, experience in administration, and knowledge of conveyancing processes.

Qualifications

• Experience in a fast-paced environment with strict deadlines.
• Excellent customer and client service skills.
• Familiarity with HMLR and SDLT documentation.

Responsibilities

• Assist fee-earners with managing caseloads of property matters.
• Support conveyancing tasks including document preparation and client communication.
• Update spreadsheets and keep track of statutory dates.

Skills

Strong IT skills

Client service

Time management

Education

Experience in administrative/secretarial roles

Familiarity with conveyancing processes

Tools

Microsoft Office

Case management systems

Job description

Our Team

The Conveyancing Assistant provides administrative support to fee earners, enabling them to deliver high-quality legal advice and an exceptional conveyancing and leasehold enfranchisement service to our clients.

This role will require approximately four days a week in the office. The primary office location is Newbury; however, there is flexibility for the role to be based in one of our other Southern offices—either London or Reading.

Your Role and What You'll Be Doing

You will assist fee-earners with managing their caseloads of purchase, sale, remortgage, leasehold enfranchisement and other associated matters for both freehold and leasehold properties.

• Dealing with client handling and case management effectively and efficiently.
• Supporting conveyancing tasks for fee earners including, but not limited to:
• Completing file openings and set up including conflict checks
• Preparing sales packs including preparing draft contract and initial protocol forms.
• Communicating with various parties involved in the matter such as estate agents, managing agents, other solicitors, clients etc
• Preparing draft property search reports
• Completing post completion documents
• Registering documents at HM Land Registry
• Submitting SDLT applications
• Supporting leasehold enfranchisement and leasehold extension matters including:
• Drafting documents including leases, statutory notices, transfers, and lender’s consent
• Preparing letters to clients, banks, other solicitors etc.
• Carrying out research
• Updating spreadsheets and keep track of statutory dates
• Liaise closely with clients to keep them up to date on the progress of their work
• Ensuring all appropriate documentation is recorded and updated as required.
• Reprographics tasks including photocopying, scanning, binding and printing

About You

• You will have strong IT skills and have a high proficiency in all Microsoft Office packages.
• Experience of working with case management systems and handling a demanding caseload.
• Have experience working in an administrative/secretarial capacity, working with strict deadlines in a fast-paced environment.
• Experience providing excellent customer and client service.
• Have experience with Conveyancing/Residential Property processes.
• Be familiar with HMLR, SDLT and conveyancing searches and documentation.
• Experience with leasehold enfranchisement, although this is not essential (training will be available)

Please follow the link to apply!