Conveyancing Assistant

www.findapprenticeship.service.gov.uk - Jobboard; Harrogate; On-site; GBP 25,000 - 29,000; Full time

Job summary

A respected Real Estate firm in Chester is seeking a highly motivated Conveyancing Assistant with at least 2 years of administrative experience. The role involves supporting a Senior Fee Earner in managing documentation, ensuring excellent client service, and maintaining operational efficiency. The ideal candidate will be detail-oriented, proficient in Microsoft Office, and possess strong communication skills. This full-time position offers a salary of circa £27,000 per annum.

Qualifications

• Minimum of 2 years of administrative experience in an office setting.
• Previous experience as a Conveyancing Assistant within a Residential Conveyancing Department.

Responsibilities

• Liaise with clients and third parties via phone, email, and occasionally face-to-face.
• Organise and chase necessary documentation including ID, mortgage offers, and searches.
• Keep the case management system and third-party websites updated in real time.
• Ensure excellent client service throughout the conveyancing process.
• Create documentation and completion packs for the accounts department.
• Complete post-exchange tasks and handle completions on completion day.
• Support the team with general administrative tasks.

Skills

Administrative experience

Attention to detail

Proficient in Microsoft Office

Organisational skills

Communication skills

Experience with case management systems

Willingness to learn

Job description

Conveyancing Assistant - Chester

Location: Chester
Hours: Full-time, Monday to Friday, 9:00 AM - 5:30 PM
Salary: Circa £27,000pa

Role Overview

We're seeking a highly motivated and detail-oriented Conveyancing Assistant to support a Senior Fee Earner within our respected Real Estate team.

The role is integral to maintaining operational efficiency and delivering exceptional service to clients and stakeholders.

Key Responsibilities

• Communicating effectively: Liaise with clients and third parties via phone, email, and occasionally face-to-face.
• Managing documentation: Organise and chase necessary documentation including ID, mortgage offers, and searches.
• Updating systems: Keep the case management system and third-party websites updated in real time.
• Client service: Ensure excellent client service throughout the conveyancing process.
• Preparing documentation: Create documentation and completion packs for the accounts department, including completion statements and invoices.
• Handling post-exchange tasks: Complete post-exchange tasks and handle completions on completion day.
• Assisting with administrative duties: Support the team and others as required with general administrative tasks.

Skills & Attributes

• Strong administration experience: Minimum of 2 years of administrative experience in an office setting.
• Attention to detail: Sharp attention to detail and a professional telephone manner.
• Proficient in Microsoft Office: Familiarity with Microsoft Office and other relevant software.
• Organisational skills: Excellent organisational skills and a proactive attitude.
• Communication skills: Strong communication and collaboration skills.
• Experience with case management systems: Previous experience with case management systems.
• Willingness to learn: A genuine willingness to learn and grow within the role.

Experience Required

Applicants should have at least 2 years of hands-on experience as a Conveyancing Assistant within a Residential Conveyancing Department.

Apply today to be considered for this fantastic opportunity.