Contracts Specialist

Orion Group; Aberdeen City; On-site; GBP 60,000 - 90,000; Full time

Job summary

Orion Group seeks a Contracts Specialist based in Aberdeen to support a Major Capital Project within a dedicated contracts team. You will manage tender schedules, draft procurement documents, and oversee post-award contract administration across cross-functional SMEs.

The role requires UKCS contracting experience, strong negotiation and stakeholder engagement skills, and proficiency with SAP and MS Office. You will collaborate with internal teams and external suppliers to ensure compliant,

Qualifications

• Experience with end-to-end contracting in energy/UKCS projects.
• Ability to develop tender and contract strategies.
• Strong written and verbal communication for internal and external stakeholders.

Responsibilities

• Prioritise tender schedules and manage workload to meet business requirements.
• Prepare requests for proposal documentation with input from SMEs.
• Lead tender process and communications with tenderers.
• Lead overall evaluation, including commercial and contractual aspects.
• Plan and lead negotiations with tenderers.
• Prepare and present award recommendations for approvals.
• Draft contracts using company templates and arrange execution.
• Post-award contract management through kick-off to close-out.

Skills

Project management

Stakeholder communication

Contract management

SAP experience

Education

Degree in relevant discipline

Tools

SAP

MS Office

Job description

Contracts Specialist

Our client a large north sea operator is currently recruiting for the position of Contracts Specialist, based in Aberdeen. This will be working as part of a dedicated contracts team supporting a Major Capital Project. Candidates MUST have previous experience supporting a major capital project either with an operator or Tier 1 contractor.

Business Delivery

• Prioritise tender schedules and manage workload to meet business requirements,
• Prepare requests for proposal documentation, with input from SME’s / stakeholders across the business,
• Lead tender process, including any communications with tenderers,
• Lead overall evaluation process, conducting the commercial and contractual evaluations, coordinating with technical / HES evaluation team,
• Plan and lead all negotiations with tenderers,
• Prepare and present recommendations to award, obtaining internal tender board and Co-Venturer approvals (where required),
• Draft contracts using company standard templates and arrange for execution of the same.
• Post Award Contract Management: Manage post award contract / commercial management from initial kick-off through to close out, working closely with technical Contract Owner and other SME’s as required
• Provide contractual advice, support and contract interpretation to the business as necessary, engaging with legal for more complex matters (if required),
• Ensure all compliance, Co-Venturer (JOA) and company requirements regarding contracting processes and contractor management are satisfied, including monthly / quarterly performance reviews, KPI’s and improvements for under-performing contracts / contractors,
• Participate with any management of any claims and / or disputes raised by or with supply chain contractors, coordinate with SME’s and take the lead in the resolution (where applicable) and otherwise provide proactive supply chain support,
• Compliant contract administration using the company systems, processes and templates,
• Management of SAP / e-procurement system records.

Organisation Capability

• Engagement with SME’s as necessary legal, finance, HES, Information Risk Management etc.
• Represent the business as the supply chain focal point at all monthly internal tender board meetings, as required.

Relationship Management

• Establish and maintain strong relationships with key internal and external stakeholders, ensuring the business needs are met, and the supply chain team is a key participant in management of the supply chain.
• Establish and maintain relationships with counterparts in supply chain contractors to support company being a client of choice for the supply chain and getting the contractor that we desire.
• Monitor the external environment in order to identify and take advantage of business opportunities to improve results within defined area of responsibility,
• Champion HES matters in all procurement activities,

Key Experience Required

• Previous experience and detailed knowledge of project contracts (all elements including legal provisions), conditions and practices in the UKCS, demonstratable experience of tendering, awarding and managing contracts within the assigned portfolio, with ability to develop tender and contract strategies (where required).
• Ability to work effectively in a fast-paced environment with high volume of activity and changing priorities to align with the needs of a dynamic business.
• Diverse supply chain management experience in energy sector (ideally with Operator and Contractor – Tier 1 / 2 experience).
• Experienced and effective with proactively interfacing with internal SME’s / stakeholders (for example: asset / wells teams, compliance, legal, finance, procurement, materials, QC and logistics) and understanding their needs as well as communicating the supply chain team needs from them.
• Proficient in use of SAP system and MS office applications.

Key Qualifications, Competencies Required

• Degree level qualification in an appropriate and relevant discipline (preferable but not essential if hold relevant experience instead).
• Good project management skills and can demonstrate the ability to self-manage and prioritise multiple tasks, ability to work pro-actively under own initiative with minimum supervision but also a team player that will engage supervisor and other team members when beneficial, keep supervisor appraised of key issues to avoid any surprises.
• Working knowledge of end-to-end contracting process (planning, sourcing, negotiation and post award contract / contractor management).
• Excellent written and interpersonal skills, through contract / agreement / amendment drafting and ongoing communications with stakeholders.
• Strong interpersonal skills and ability to communicate at all levels, to develop and foster effective working relationships in-house as well as with supply chain and joint venture partners.

Peopleare our businessworldwide

Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.