contracts coordinator

Millbank Holdings; Runcorn; On-site; GBP 38,000 - 52,000; Full time

Job summary

Millbank Holdings Ltd seeks a Contracts & Tender Coordinator to administer NHS contracts and manage tender submissions. You will coordinate renewals, pricing, and cross‑functional inputs to meet tight deadlines, ensuring accuracy and regulatory compliance.

The role sits at the heart of NHS contracting activity with exposure to pricing queries and contract implementation. You will work with an experienced commercial team, handle SAP pricing updates, and build strong relationships with NHS buyers

Qualifications

• Experience coordinating NHS tenders and contract administration in healthcare or regulated environments.
• Strong attention to detail and data accuracy.
• Ability to manage pricing data and respond to pricing queries.

Responsibilities

• Identify and apply for relevant tenders, engaging key stakeholders from the outset.
• Coordinate internal responses (commercial, technical, operational) and set deadlines.
• Prepare quotations, price confirmations and customer correspondence for the Sales Team.
• Maintain contract pricing on SAP and log tender activities.
• Produce expiry reporting and monitor compliance.

Skills

NHS tenders coordination

Pricing integrity

SAP pricing

Stakeholder management

Microsoft Office

Analytical skills

Tools

SAP

Job description

Are you a proven Contracts & Tender Coordinator with a track record of administering NHS agreements and delivering accurate, compliant tender submissions in a healthcare or medical products environment?

Do you thrive on managing contract renewals, pricing integrity on SAP, and coordinating cross-functional inputs to hit demanding tender deadlines?

This is a hands‑on opportunity to sit at the centre of high‑impact NHS contracting activity—where your accuracy, pace and stakeholder management directly influence commercial outcomes. If you want a role with real responsibility and visibility, read on.

The Opportunity

Join a values‑led organisation with a strong patient‑focused purpose and a culture built on professionalism, collaboration and doing the right thing. You’ll be supported by experienced commercial and operational teams and given the trust to take ownership of critical contract and tender activity. This employer is known for high standards, clear processes, and a genuine commitment to quality—making it a compelling environment for someone who enjoys precision, accountability, and working with respected healthcare partners.

The Role

You will administer customer contracts at National, Regional and Trust level, coordinating renewals and expiry activity, implementing and maintaining pricing, monitoring compliance with volume estimates or patient requirements, and responding to pricing queries. You’ll also manage the end‑to‑end process for tenders advertised via Contracts Finder—maintaining logs, coordinating inputs from internal stakeholders, submitting responses to buyers, tracking outcomes, and supporting contract implementation where successful.

Day‑to‑day

• Identify and apply for relevant tenders, ensuring key stakeholders are engaged from the outset
• Coordinate internal responses (commercial, technical and operational), set deadlines, and drive timely completion
• Complete standard tender sections, collate inputs, and submit final tender responses—ensuring receipt and accurate logging
• Prepare quotations, price confirmations and customer correspondence on behalf of the Sales Team
• Maintain contract/agreement pricing accurately on SAP, including adjustments following renewal, award, or loss
• Produce and distribute contract expiry reporting to sales teams and monitor compliance
• Resolve internal and external pricing queries, validate against contract commitments, and raise credit/debit approval paperwork where required
• Build effective working relationships with NHS buyers, budget holders and other external stakeholders
• Participate in relevant business stream and sales meetings when required, and provide cover for absence/leave as needed

You will have the following qualifications & experience

• Proven experience coordinating NHS tenders and contract administration within healthcare, medical devices, pharmaceuticals, nutrition, homecare services, or a similar regulated environment
• Expert ability to manage pricing integrity, contract data, and documentation with strong attention to detail
• Proven capability using Microsoft Office and maintaining pricing/contract information on SAP (or equivalent ERP)
• Strong analytical and numerate skills, with the ability to monitor usage and support margin calculations for tenders/quotations using computer tools
• Confident, concise communication skills with the ability to liaise effectively by phone and in person with internal teams and external NHS stakeholders
• Proven ability to write clear, professional customer‑facing correspondence to a high standard of English
• Extensive organisation and time management skills, able to prioritise competing demands and consistently meet tender/customer deadlines
• Strong product and service understanding within relevant therapy areas, with the ability to interpret tender requirements and identify opportunities

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.

We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.

Millbank operates as both an Employment Agency and an Employment Business