Contracts Coordinator

Malabar Resources; Newcastle upon Tyne; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading mining company in Newcastle upon Tyne is seeking an enthusiastic Contracts Coordinator to manage the contract lifecycle and supplier relationships at their Maxwell Underground Mine. The role involves developing tender documentation, negotiating contracts, and monitoring supplier performance to ensure compliance with quality and safety standards. Ideal candidates will possess strong negotiation skills and experience in contract management. This position offers a unique opportunity to contribute to a dynamic and high-performing team.

Qualifications

• Experience in contract lifecycle management.
• Proven negotiation skills in a procurement environment.
• Ability to evaluate supplier performance against set standards.

Responsibilities

• Oversee the full contract lifecycle from tender development to management.
• Draft, review, and manage contracts with performance metrics.
• Monitor supplier performance and negotiate competitive pricing.
• Maintain accurate records for contract-related documentation.
• Provide training and support to mine contract holders.

Skills

Contract Management

Negotiation Skills

Tender Documentation

Supplier Relationship Management

Job description

ABOUT US

The Maxwell Underground Mine, owned by Malabar Resources Ltd has commenced operations at their Hunter Valley site, with planned production of up to 8 million tonnes of per annum. With approvals in place out to 2046, the mine targets high quality coal with the majority being metallurgical coal.

As an employee of the Maxwell Underground Mine, you will enjoy the excitement and challenge of taking your experience and knowledge to build an operation that is better, safer, and more productive.

At Maxwell Underground Mine we value our people and want our workforce to have a sense of purpose and the opportunity to achieve their career aspirations.

ABOUT THE ROLE

Maxwell Underground Mine are currently seeking an enthusiastic Contracts Coordinator to join our Team. Reporting to the Warehouse & Supply Superintendent, the incumbent will provide expert guidance to site management and contract holders throughout every stage of the contracting process. You’ll oversee the full contract lifecycle from developing tenders and coordinating procurement activities, to managing negotiations, maintaining documentation, and ensuring all processes align with company policies, procedures, and approved contract systems.

Additional responsibilities may include, but are not limited to:

• Developing tender documentation, managing the complete tender process including stakeholder liaison and enquiry responses, conduct compliant evaluation processes, and complete supplier negotiations to ensure performance and cost requirements are met.
• Drafting, reviewing and managing contracts with clearly defined terms and performance metrics, provide ongoing contractual advice on variations, disputes and terminations, and proactively manage contract renewals and extensions.
• Monitoring and evaluating supplier performance against quality, safety and delivery standards, maintain comprehensive knowledge of current and potential service providers, and develop strong vendor relationships to ensure reliable partnerships.
• Monitoring contract expenditure and overall contract management performance, negotiate competitive pricing while maintaining quality and safety standards, and identify cost reduction opportunities through supplier consolidation and bulk purchasing arrangements.
• Maintaining accurate and efficient systems for recording, storing and retrieving all contract-related documentation.
• Providing ongoing training and support to mine contract holders, assist site personnel in resolving procurement-related issues including delays and non-conformance, and monitor contract management processes to identify efficiency and effectiveness improvements.

If you enjoy building strong relationships, navigating fast-paced