Contracts Administrator/Scheduler - Passive Fire Protection

(function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f; Billericay; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An exciting opportunity awaits at a newly established firm with solid financial backing, looking for a confident Contracts Administrator. In this pivotal role, you will ensure smooth operations by coordinating projects and providing essential administrative support. Your organizational skills and attention to detail will help maintain efficient workflows and uphold service delivery standards. Join a dynamic team dedicated to shaping the future of the PFP division in a fast-paced environment, where your contributions will significantly impact ongoing projects across London and beyond.

Qualifications

• Experience as a Contracts Administrator or Scheduler in construction or fire protection.
• Strong organisational skills with attention to detail.

Responsibilities

• Coordinate engineers' schedules for fire protection works.
• Maintain project documentation and compliance records.
• Act as a key point of contact for clients.

Skills

Organisational Skills

Multitasking

Communication Skills

Microsoft Office Proficiency

Scheduling Software

Tools

Microsoft Office

Scheduling Software

Job description

This is a fantastic opportunity to join a newly established business with strong financial backing and a well-established sister company in the construction and refurbishment space. With a growing pipeline of projects across London and beyond, they are now looking for a confident, knowledgeable Administrator to join their team and help shape the future of the PFP division.

As a Contracts Administrator / Scheduler, you will play a pivotal role in ensuring the smooth running of operations by coordinating projects, scheduling works, and providing administrative support including data entry, database support, and marking up building plans. You will liaise with clients, site teams, and suppliers to maintain an efficient workflow and uphold service delivery standards.

Key Responsibilities:

Scheduling & Coordination: Plan and coordinate engineers' schedules for fire protection works, ensuring efficient resource allocation.

Contract Administration: Maintain and update project documentation, contracts, and compliance records including adding remedial work 'pins' onto building plans

Client Liaison: Act as a key point of contact for clients, handling queries and providing updates on project progress.

Supply Chain Coordination: Order materials and liaise with suppliers to ensure timely delivery to sites.

Compliance & Reporting: Ensure all works adhere to industry regulations and company procedures, generating reports as needed.

General Administration: Assist with invoicing and purchase orders, data entry, and supporting the contracts team with daily administrative tasks.

Requirements:

Previous experience in a similar Contracts Administrator, Scheduler, or Coordinator role within construction, fire protection, or a related industry.

Strong organisational and multitasking skills with a keen eye for detail.

Excellent communication skills, both written and verbal.

Proficiency in Microsoft Office (Word, Excel, Outlook) and scheduling software.

Ability to work under pressure and meet deadlines in a fast-paced environment.

Understanding of passive fire protection or construction compliance (desirable but not essential).