Contracts Administrator

Houghton Group; Chelmsford; On-site; GBP 20,000 - 30,000; Full time

Job summary

Houghton Group is hiring an administrative assistant to support the building and electrical department. The selected candidate will play a vital role in ensuring the department operates smoothly, managing communications and documentation. Benefits include 28 days holiday, a paid day off on your birthday, and opportunities for further training.

Benefits

28 days holiday + extra annual leave

Paid day off on your birthday

Discretionary sick pay

Pension contributions

Free on-site parking

Biannual staff social events

Regular opportunities for further training and personal development

Team bonding lunches

Qualifications

• Confident with a good eye for detail.
• Experience in construction is preferred but not essential.

Responsibilities

• Assist in general office management tasks, including answering phone calls, managing emails, and directing inquiries.
• Maintain and update filing systems, both physical and electronically.
• Input data into systems, ensuring accuracy and consistency.
• Assist with generating regular reports from data collected.
• Help manage calendars, scheduling meetings and appointments.
• Draft and send internal and external correspondence.
• Work closely with other departments to support administrative needs.
• Assist with project coordination and follow-up on tasks.

Skills

Previous experience in office administration

Good knowledge of Excel

Good knowledge of Outlook

Good knowledge of Word

Attention to detail

Ability to drive

Job description

At Houghton & Son Ltd, we are a reputable construction company. We have extensive experience in the construction of residential, commercial, and educational sectors and dedicated in delivering excellence and innovation in every project we undertake. Our recent expansion into the renewable energy sector showcases our commitment to sustainable and forward-thinking solutions.

The selected candidate will provide administrative assistance to the building and electrical department. They will support various office tasks to ensure the department operates efficiently and smoothly. This includes managing documentation, coordinating meetings, and assisting with project-related duties. The candidate will play a key role in maintaining organised workflows, managing communications, and contributing to the overall success of the team's daily operations.

Benefits

• 28 days holiday + extra annual leave per year of service up to five years.
• Paid day off on your birthday.
• Discretionary sick pay.
• Pension contributions.
• Free on-site parking.
• Regular opportunities for further training and personal development.
• Biannual staff social events, including summer and Christmas gatherings.
• Team bonding lunches
  
  

Key Responsibilities

• Assist in general office management tasks, including answering phone calls, managing emails, and directing inquiries to the appropriate team members
• Maintain and update filing systems, both physical and electronically
• Input data into systems, ensuring accuracy and consistency
• Maintain spreadsheets and companies system, ensuring information is up-to-date and organised.
• Assist with generating regular reports from data collected
• Help manage calendars, scheduling meetings, appointments.
• Draft and send internal and external correspondence (emails, letters, etc.).
• Maintain a professional and friendly demeanour when communicating with clients, customers, and colleagues.
• Work closely with other departments and team members to support day-to-day administrative needs.
• Assist with project coordination and follow-up on tasks as required by senior team members.
• Assist in managing confidential information with discretion and in line with organisational data protection protocols.
• Provide support with ad-hoc tasks, including photocopying, filing, and document management.
• Arranging appointments with tenants via telephone or email communication.
  
  

Key Skills

• Previous experience in office administration
• Experience in construction is preferred but not essential
• Confident and a good eye for detail
• Good knowledge of excel, outlook and work
• Able to drive due to location of office.
  
  

If you would like the opportunity to work for our company please get in contact with Kristie.

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