Contracted UK Retail Operations Coordinator

Bubble Skincare; Midlands; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Bubble Skincare is seeking a detail-oriented Retail Operations Coordinator to support retail operations. This entry-level role focuses on administrative tasks, technical support, and data management to enhance operations, ideal for those passionate about the beauty industry. Join a dynamic team, contributing to an award-winning brand and potentially transitioning to a non-contractual role in the future.

Benefits

Hands-on experience

Room for growth and development

Collaborative culture

Qualifications

• Experience in retail, customer service, or administrative support is a plus.
• Basic proficiency in Microsoft Office, especially Excel.
• Excellent verbal and written communication skills.

Responsibilities

• Assist retail operations team with managing projects, organizing documents, and maintaining inventory.
• Track product orders and ensure timely delivery and documentation.
• Provide troubleshooting for retail systems.

Skills

Organizational skills

Communication skills

Time-management skills

Data management

Education

Bachelor’s degree or relevant experience

Tools

Microsoft Excel

Netsuite

EDI system

Job description

Contracted UK Retail Operations Coordinator

Job Title: Contracted Retail Operations Coordinator

Reports to:Senior Director of Retail Operations (US-based)

Location:Midlands (close proximity)-UK

Compensation: 30k-40kat GBP

About Bubble Skincare:

Bubble Skincare is an award-winning indie beauty brand that’s changing the skincare game with clean, effective, and fun products. We’re looking for a passionate, detail-oriented Retail Operations Coordinator to provide essential administrative and technical support to our retail operations team. If you love skincare and are ready tojumpstart your career in the beauty industry, we’d love to hear from you!

Position Overview:

In this entry-level role, you’ll be an integral part of the Bubble Skincareteam, supporting our retail operations and ensuring that our retail partners have everything theyneed to succeed. This role requires strong organizational and communication skills, with a focuson administrative support, technical troubleshooting, and data management to help keep ourretail operations running smoothly. As this is currently a contractor role, you are responsible for your own tax and National Insurance contributions. This position could potentially convert to non-contractual at a later date.

Key Responsibilities:

• Administrative Support:Assist the retail operations team with day-to-day tasks,including managing projects, organizing documents, and maintaining inventory records.
• Order Tracking & Documentation: Track product orders, ensure timely delivery, and maintain accurate documentation for shipments and receipts.
• Retail Data Management: Help manage and update data related to inventory, sales, and promotions in our systems; maintain accuracy and provide reports to the retail team as needed.
• Technical Support:Provide troubleshooting for our retail systems (e.g., ERP, EDI, 3PL Portals), resolve technical issues with our systems or escalate them as needed to our IT team.
• Merchandising & Promotion Support: Assist in coordinating the setup of promotional materials and in-store displays to ensure brand consistency and compliance with Bubble’s standards.
• Reporting: Generate and update regular Order Fill Rate and On Time reports to assist the retail operations team in monitoring performance.
• Special Projects: Participate in special projects to support retail operations efficiency andcontribute to team goals.

Qualifications:

• Bachelor’s degree or relevant experience; experience in retail, customer service, oradministrative support is a plus.
• Strong organizational and time-management skills, with attention to detail.
• Basic proficiency in Microsoft Office (especially Excel) and a willingness to learn newsoftware systems (experience with Netsuite and EDI system is a plus).
• Excellent communication skills, both verbal and written, with a customer-focusedmindset.
• Ability to multitask in a fast-paced environment and adapt to changing priorities.
• Interest in the beauty industry, especially skincare, and a desire to grow in a retailoperations role.

Why Join Bubble?

• Opportunity to be part of an innovative indie brand in the beauty industry.
• Hands-on experience in retail operations with room for growth and development.
• Collaborative and inclusive culture that values your contributions.

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