Contract Support / Finance Document Controller

ZipRecruiter; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global real estate services company is seeking a Contract Support / Finance Document Controller in Swindon. The role involves providing administrative support and ensuring the delivery of contractual services, including vendor coordination and financial reporting. Candidates should have a finance-related degree or equivalent experience, along with strong organizational and mathematical skills.

Qualifications

• A degree or qualification in Finance or experience within a Finance-based role.
• In-depth knowledge of Microsoft Office products.
• Organizational skills with an inquisitive mindset.

Responsibilities

• Manage delivery of contractual services and respond to inquiries.
• Coordinate and onboard vendors, manage invoicing and billing processes.
• Provide monthly reporting support for Contract and Business Unit Reviews.

Skills

Organizational skills

Advanced math skills

Communication

Education

Degree or qualification in Finance

Tools

Microsoft Office

Job description

Job Description

Company Profile: CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally, we employ over 70,000 employees and operate in 48 countries.

Job Title: Contract Support / Finance Document Controller

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join the team located in Swindon.

Role Summary: As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This role is part of the Contract Quality Management function.

The responsibilities include managing the delivery of contractual services to ensure requirements are fulfilled, responding to inquiries on financial reports for Accounts Receivable, Payable, and open POs, and ensuring timely and quality service delivery and follow-up to ensure satisfaction. You will be a financial and operational systems champion, suggesting efforts to implement cost-saving opportunities to maximize customer and financial savings targets.

You will coordinate and onboard vendors for reactive and planned works, manage sub-contractor paperwork, review processed invoices for accuracy, and coordinate billing processes including calculating margins, raising invoices, and submitting them to clients.

Work closely with site teams and head office to ensure accurate processing of quotations and purchase orders. Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account. Provide monthly reporting support for Contract and Business Unit Reviews.

You will assist in ensuring compliance with Health & Safety requirements, including HSE reporting, and promote a safe work environment. Full Job Description can be provided upon application.

Experience Required:

• A degree or qualification in Finance or experience within a Finance-based role.
• A comprehensive understanding of processes, procedures, systems, and concepts within the job function.
• Ability to evaluate and communicate complex content concisely and logically.
• In-depth knowledge of Microsoft Office products such as Word, Excel, Outlook, etc.
• Organizational skills with an inquisitive mindset.
• Advanced math skills, including calculating percentages, discounts, and markups.