Contract Support Administrator

Pareto FM; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A facilities management company in London is looking for an Administrative Assistant. The role involves supporting the Contract Manager with quotations, liaising with teams, and organizing information. Ideal candidates should be self-motivated, organized, and have experience with job management software. The working hours are 9 AM to 5 PM with a 30-minute lunch break.

Qualifications

• Ability to manage multiple tasks and work in a team.
• Strong organizational skills and attention to detail.
• Experience with job management software is preferred.

Responsibilities

• Assist the Contract Manager with writing quotations.
• Liaise with the Service Team and Procurement Administrator.
• Organize information and create folders for sites.

Skills

Ability to use job management software

Ability to use Office

Methodical Approach to work duties

Self-Motivator

Highly organised

Ability to work with multiple teams

Job description

Job Purpose

To carry out the administration of the service department in London.

Duties & Responsibilities

• Assisting Contract Manager with writing quotations

• Assisting maintenance Team with electronic report uploading to the job software

• Liaising with the Service Team and Procurement Administrator on orders delivered to your location

• To find, print and organise information as requested by Contract Manager

• Creating folders required for sites

• Assisting Service team with Weekly reports

• Providing any other reports required for the Service Team

• Learning the job system to assist with scheduling

• Completing any other works provided Contract Management

Skills/Qualifications Required

• Ability to use job management software

• Ability to use Office

• Methodical Approach to work duties

• Self-Motivator

• Highly organised

• Ability to work with multiple teams

Working Conditions

Hours of attendance will be 9am to 5pm, this includes 30 minutes for lunch

(Time of lunch will be determined by lunch times taken by other team members).