Contract Support Administrator

Pareto FM; City Of London; On-site; GBP 22,000 - 30,000; Full time

Job summary

A facilities management company in London seeks an Administrative Assistant to support the Contract Manager and Service Team. Responsibilities include assisting with quotations, report uploading, and organizing information. Ideal candidates should be highly organized, self-motivated, and proficient with job management software and Office tools. Working hours are 9am to 5pm, including a 30-minute lunch break.

Qualifications

• Proficient in job management software.
• Strong knowledge of Office applications.
• Organizational skills and attention to detail.

Responsibilities

• Assist Contract Manager with writing quotations.
• Support maintenance Team with report uploading.
• Liaise with Service Team for order management.
• Organize information as requested by management.
• Create necessary folders for site projects.
• Assist with weekly and other reports.
• Learn job system for scheduling assistance.

Skills

Ability to use job management software

Ability to use Office

Methodical Approach to work duties

Self-Motivator

Highly organised

Ability to work with multiple teams

Job description

Job Purpose

To carry out the administration of the service department in London.

Duties & Responsibilities

• Assisting Contract Manager with writing quotations
• Assisting maintenance Team with electronic report uploading to the job software
• Liaising with the Service Team and Procurement Administrator on orders delivered to your location
• To find, print and organise information as requested by Contract Manager
• Creating folders required for sites
• Assisting Service team with Weekly reports
• Providing any other reports required for the Service Team
• Learning the job system to assist with scheduling
• Completing any other works provided Contract Management

Skills/Qualifications Required

• Ability to use job management software
• Ability to use Office
• Methodical Approach to work duties
• Self-Motivator
• Highly organised
• Ability to work with multiple teams

Working Conditions

Hours of attendance will be 9am to 5pm, this includes 30 minutes for lunch

(Time of lunch will be determined by lunch times taken by other team members).