Contract Supplies Administrator, 18-month FTC

Noble Foods Limited; Lincoln; On-site; GBP 21,000 - 32,000; Full time

Benefits offered by this job

Free hot drinks

Service awards

Enhanced parental leave

Free life insurance

Job summary

Noble Foods is seeking an organised administrator to support the Contracts Supplies Team Leader across the agriculture and consumer foods businesses. The role links Management, Agriculture and Finance, coordinating with external stakeholders.

Key tasks include data collation, reporting, certificate processing, and maintenance of records. A focus on detail, numeracy and MS Office skills is essential for success in this role.

Qualifications

• Impeccable attention to detail.
• Numerate and comfortable working with figures.
• Experience with all Microsoft Office packages.
• Effective communicator in written and verbal scenarios.
• Able to build relationships at all levels.

Responsibilities

• Provide administrative support across Agriculture Systems and Standards operations.
• Collate information, prepare data, and communicate with producers and stakeholders.
• Create and distribute weekly/monthly reports to Management teams.
• Process & file certificates and registrations (Lion Code, BEIC, RSPCA Assured).
• Maintain master sheets and electronic filing system; process Purchase Orders and payments.
• Assist with audits and supplier/contract documentation as required.

Skills

Attention to detail

Numerate

MS Office experience

Effective communication

Relationship building

Flexible

Poultry industry knowledge (Desirable)

Tools

Microsoft Office

Job description

Noble Foods Home of the Happy Egg Co.

Noble Foods is a family-owned company which began in 1920 and includes successful milling, poultry, agriculture, and consumer foods businesses. Within this, Noble Foods owns several successful brands, including the UK’s biggest free-range egg brand the Happy Egg co., Big & Fresh and Purely Organic. In a recent survey by Best Companies we were rated as one of the Top 10 companies to work for in the Food and Drink industry.

What are we looking for?

Reporting to the Contract Supplies Team Leader this role will be accountable for providing effective administration support across our agriculture and Consumer Foods business providing a link between the Management, Agriculture and Finance teams and managing a range of external stakeholders.

About the role: (What I Do)

• Administrative work for the Agriculture Systems and Standards Manger to include: o Collation of information, preparing data and communicating with our producer base, as required.
• Ad hoc project work for the Agriculture Systems and Standards Manager
• Creation and distribution of weekly/monthly reports to the relevant Management teams.
• Assist with Lion Code registrations for Noble, Bowler and Lloyds on the BEIC database.
• Process & file passports, RSPCA Assured, Lion Code and Organic certificates.
• Maintain derogation list for egg stamping and liaise with BEIC.
• Process audits such as Lion Code self-audits, M&S audits, tree audits, farm visit reports and ad hoc reports.
• Assist with antibiotic usage recording and liaise with vet practices to ensure all prescriptions have been received.
• Maintain our Master Sheets to ensure compliance is captured.
• Process new producer contracts.
• Maintain electronic filing system.
• Order sundry items e.g. overalls, farm stamps and kits when required.
• Process Purchase Orders and payments.
• Assist with RSPCA Assured applications, cease supply notices and payments.
• Assist with any queries that come in from a range of stakeholders including the Packing Centres.
• Assist with Packing Centre Traces when required.
• Maintain customer lists ensuring most up to date information is captured and shared appropriately.
• Maintain salmonella spreadsheet along with reminders for all producers and chase results as required.
• Produce new training certificates for all relevant producers.
• Overseeing our Modern Slavery Training coordination.
• Administration of our welfare outcome measures and update appropriate databases.
• Support with any project work where appropriate such as the label printing for Ovovision.
• Maintain the contractor list for company farms and ensure this is up to date.
• Adhoc admin tasks.

About You (How I do It) Skills and Experience:

• Impeccable attention to detail
• Numerate and comfortable working with figures
• Experience of working with all Microsoft Office packages,
• Effective communicator in both written and verbal scenarios
• Able to build relationships at all levels
• A flexible approach to work
• Knowledge of the poultry industry (Desirable) Personal attributes
• Has a Can-do attitude and works Together with others to support all office functions
• Self-motivated and takes Ownership for the quality and timeliness of their work
• is Courageous and challenges the status quo to improve efficiency and effectiveness of role
• Is Action orientated and works in a structured and organised way and is able to combine proactive and reactive workloads
• Works with Respect and builds strong and effective stakeholder relationships
• Is conscientious and willing to go the extra mile, passionate about our business and strives for Excellence with a desire for continuous improvement

Key Stakeholders

• Agriculture Team including Company Farm Teams
• Hatcheries & Breed companies
• Producers

What can we offer you?

• Free hot drinks on shift
• Service Awards
• Enhanced paternity and maternity
• Free life insurance