Contract Specialist

JR United Kingdom; Slough; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the financial investment sector is seeking a Contract Coordinator to manage vendor contracts for Marketing. The role involves maintaining contract logs, conducting governance meetings, and ensuring compliance within the contract management system. Ideal candidates will demonstrate strong business acumen, critical thinking, and effective teamwork skills.

Qualifications

• Strong business knowledge and application skills required.
• Critical thinking and problem-solving are essential.
• Teamwork and collaboration experience needed.

Responsibilities

• Manage and maintain a contracting log for Marketing contracts.
• Conduct weekly vendor governance meetings and provide updates.
• Draft and edit agreements to achieve favorable outcomes.

Skills

Business knowledge

Problem analysis

Collaboration

Organization

Job description

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The Digital Recruitment Company is working with a firm that is a global community of more than 175,000 investment professionals. They aim to build an investment industry where investors’ interests come first, financial markets function optimally, and economies grow. Driven by the belief that lasting economic growth depends on trust, competence, and transparency in financial markets, they emphasize that leadership must be by professionals adhering to the highest ethics and investment expertise.

The Role

Serve as the initial point of contact in S2P for all third-party vendor contract requests from Marketing.

• Create and maintain a contracting log for all upcoming, pending, renewal, and termination contracts for Marketing.
• Conduct weekly meetings with contract owners, update on contract status, gather inputs for future contracts, and brief the Contract Manager.
• Assist the Marketing Chief of Staff in leading weekly Vendor Governance/Contracting meetings.
• Help create weekly reports on pending contracts and follow up with internal clients.

Enter all Marketing contracts into the Contract Management System (CMS), preferably Contract Logix.

• Ensure all minimal contract details are collected and entered into the system.
• Ensure compliance with policies and procedures for contract creation.
• Advise Marketing of any contracting issues for the Issues Log.
• Manage contract renewals and amendments.

Conduct training on contracting principles, system use, and contract editing in the CMS.

• Assist in drafting and editing agreements to achieve favorable outcomes.

Enter Purchase Orders into the procurement system (NetSuite preferred) after contract approval.

• Track POs through approval stages and facilitate final approvals.
• Record receipt of goods/services in the PO system promptly.

Receive invoices, compare with POs and contracts, validate, and forward to Accounts Payable.

• Participate in process improvements to move invoice handling to Accounts Payable.

Required Skills:

• Job Knowledge / Effectiveness: Business knowledge, application skills, performance management, and risk-taking.
• Critical Thinking: Problem analysis, judgment, and solution proposal.
• Teamwork: Collaboration, partnership development, and consensus building.
• Time Management: Organization, prioritization, and timely task completion.