Contract Controller (Mechanical)

Coventry University; City Of London; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Excellent Employers Pension

30 days annual leave plus Bank Holiday

Life Assurance 4 x Salary

BUPA Cash Plan

50% off Tuition Fees for staff dependa

CU Reward Scheme discounts

Cycle To work scheme

Job summary

Coventry University is seeking an experienced mechanical maintenance supervisor to oversee contractors, coordinate safety, and ensure high-quality services across its campuses. You will manage planned and reactive works, review risk assessments and permits, and liaise with faculties, students, and stakeholders to uphold safety and standards.

The role involves coordinating activities using Planon CAFM, maintaining records and asset data, and supporting continuous improvement within the Estates

Qualifications

• NVQ Level 3/4, HNC, City & Guilds or equivalent in mechanical/building services.
• Experience in building services and mechanical maintenance.
• Knowledge of safety systems, compliance, and permit-to-work processes.
• Strong stakeholder communication and coordination capabilities.

Responsibilities

• Supervise mechanical maintenance contractors.
• Support safe, compliant mechanical services across Coventry University Group campuses.
• Oversee planned preventative maintenance, reactive works, and statutory inspections.
• Review contractor performance, risk assessments, and permits to work; ensure quality.
• Act as operational link between contractors, in-house teams, faculties, students, and stakeholders.
• Coordinate maintenance activities using Planon CAFM; maintain compliance records and asset information; monitor KPIs.
• Provide technical guidance on mechanical systems and fault finding/incidents.
• Support continuous improvement initiatives within Estates and Infrastructure Services.

Skills

Mechanical maintenance

Contractor supervision

Building services

Education

NVQ/City & Guilds/HNC in mechanical/building services

Tools

Planon CAFM

Job description

Job Responsibilities

• Supervise and coordinate mechanical maintenance contractors.
• Support the delivery of safe, compliant, and high-quality mechanical maintenance services across Coventry University Group's campuses.
• Oversee planned preventative maintenance, reactive works, statutory inspections, and minor mechanical projects.
• Manage contractor performance, review risk assessments and permits to work, audit workmanship quality, and ensure compliance with mechanical safety procedures.
• Act as the primary operational link between contractors, in-house technical teams, faculties, students, and stakeholders.
• Coordinate maintenance activities using the Planon CAFM system, maintain compliance records and asset information, monitor contractor KPIs, and support the administration of mechanical contracts.
• Provide technical guidance on mechanical systems, assist with fault finding and incident response.
• Support the delivery of continuous improvement initiatives across the Estates and Infrastructure Services team.

Qualifications

• Experienced mechanical professional with a strong background in mechanical maintenance, contractor supervision, or building services environments.
• Recognised qualification in Mechanical Engineering, Mechanical Installation, or Building Services, such as an NVQ Level 3/4, HNC, City & Guilds qualification, or equivalent experience.
• Understanding of mechanical compliance requirements, contractor control procedures, and safe systems of work.
• Sound technical knowledge of mechanical building services (e.g. HVAC, pumps, plant rooms, water systems, BMS interfaces etc.).
• Experience coordinating contractors, reviewing risk assessments and method statements, managing permit-to-work processes, and supporting statutory inspection and testing programmes.
• Experience using CAFM systems such as Planon, maintaining compliance records, and working with a wide range of stakeholders.
• Organised, proactive, and confident when liaising with contractors, customers, and technical teams.
• Ability to manage multiple priorities in a busy operational environment.
• Excellent communication skills, able to manage competing priorities while maintaining high standards of safety, quality, and customer service.
• Willing and able to travel to regional campuses including Scarborough, Milton Keynes, Central London, and Dagenham as required.
• Willing to participate in the management call-out rota.

Company Culture

Coventry University Group is a global education group with a mission of Creating Better Futures. We are driven by our passionate belief in the transformational power of education and research to enable and empower our students, colleagues and partners and to improve the world around them.

Benefits

• Excellent Employers Pension Contribution
• 30 days Annual leave plus Bank Holidays
• New Holiday Purchase Scheme up to 5 additional days
• Life Assurance 4 x Salary
• BUPA Cash Plan
• 50% off Tuition Fees for staff dependants
• CU Reward Scheme - Discounts across a range of High Street/ Online Retailers
• Cycle To work scheme

Salary

- Competitive starting salary range from £32,015 up to £39,246 (dependent on experience) with the potential to progress. A discretionary range for candidates with exceptional experience can be discussed/considered.