Contract Co-Ordinator

Virtual Services Group; East Kilbride; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is looking for a Contract Co-Ordinator to join their Facilities Service Desk team. The ideal candidate will manage contracts, coordinate processes with various departments, and enhance customer service delivery while thriving in a supportive and dynamic environment.

Benefits

Enhanced Annual Leave 33 days

Private Health Care Plan after probation

Free on-site parking

NEST pension

Life Assurance

Employee Assistance Programme

Wellbeing Programmes

Professional development opportunities

Qualifications

• Experience in Help Desk within Facilities Management required.
• Exceptional organizational skills with attention to detail.
• Self-motivated and able to multi-manage tasks.

Responsibilities

• Manage contract statuses, deadlines, and renewals.
• Collaborate with departments to ensure contract alignment.
• Serve as point of contact for contract-related inquiries.

Skills

Customer Service

Organizational Skills

Time Management

Team Collaboration

Tools

Contract Management Software

Job description

About The Role

We have an opportunity for a Contract Co-Ordinator to join our Facilities Service Desk team..This is an exciting time to join the team! Do you have a real passion for customer service? Do you thrive working within a fast-paced team environment? Do you possess exceptional communication skills? Then we would love to hear from you as we may just have the perfect job for you!

The Role

• Estimating process (logging/chasing prices/inputting) and working to targets
• Finance process (approve invoices and issue invoice queries/respond to clients) and working to targets.
• Reactive WIP process (review with Accounts Team and support)
• PPM/Compliance process (review site assets with Accounts Team to ensure in line with contract review maintenance planner reporting/issue weekly asset no test reports/input and revise contracts
• Overflow for PPM/reactive roles
• Tracking contract statuses, deadlines, and renewals. This involves maintaining a database or system to monitor contract details, ensuring compliance, and managing any changes or amendments.
• Maintaining accurate records of all contracts and related documents. This includes organizing and archiving contracts for easy access and reference.
• Serving as a point of contact for contract-related inquiries. This involves interacting with internal teams, external stakeholders, and providing support or clarification on contractual terms and conditions.
• Collaborating with various departments, such as legal, finance, procurement, and operations, to ensure alignment on contractual matters and facilitate smooth workflow.
• Resolving issues or discrepancies that may arise during the contract lifecycle, and proposing solutions to ensure contractual obligations are met.
• Utilizing contract management software or tools to assist in contract drafting, management, and reporting.
  
  

The Skills Needed To Be a Succes

• Must have experience in Help Desk within Facilities Management.
• Excellent organisational skills and exceptional time management
• Able to work effectively in a team and multi-manage tasks.
• Self-motivator, methodological and pro-active
• Results/ task orientated attention to detail and accuracy
• Confident & polite manner
• Excellent Customer Service
  
  

What's in it for you, you ask?

• Full Time hours 0800-1700 Monday to Friday
• A competitive salary
• Enhanced Annual Leave 33 days
• Private Health Care Plan on completion of 3 months probation
• Free on-site parking
• NEST pension
• Life Assurance
• Employee Assistance Programme
• Wellbeing Programmes
• Stunning office environment to ensure you're comfortable and work at your optimum
• Opportunity to grow your skill-set and develop professionally