Contract Administrator

University of York; York and North Yorkshire; Hybrid; GBP 13,000 - 16,000; Part time

Job summary

University of York is seeking a professional administrator to support the Research, Knowledge Exchange Contracts (RKEC) team. The role covers drafting coordination, signatures with research partners, and delivering efficient contract administration.

The successful candidate will work collaboratively with the RKEC team, maintain data accuracy, and contribute to continuous service improvement while enjoying a hybrid working arrangement.

Qualifications

• Proven track record in a varied admin role, efficiently prioritising competing tasks to meet deadlines.
• Excellent written, verbal, and interpersonal skills, with proficiency in Google applications and Microsoft Office.
• Proactive approach to problem-solving, with strong accuracy in recording, analysing, and reporting data.
• Collaborative team player committed to continuous improvement, high-quality service, and championing equality, diversity, and inclusion.
• Level 2 qualification (e.g., 5 GCSEs at grade 4–9 / A*–C including Maths and English) or equivalent professional experience.

Responsibilities

• Chase outstanding drafts and arrange signatures with partners to support contract delivery.
• Support the RKEC team in delivering a high-performing contracts service.
• Manage your own tasks within a hybrid working pattern and contribute to continuous improvement.

Skills

Administrative experience

Google applications

Microsoft Office

Problem solving

Team player

Equality, diversity & inclusion

Education

GCSEs (Level 2) including Maths & English

Tools

Google Workspace

Microsoft Office

Job description

Department

The Research, Innovation and Knowledge Exchange (RIKE) Directorate is responsible for central management of the University’s activities and strategy in research and knowledge exchange, and for providing comprehensive support to academic departments in their research and impact activities. The Research and Knowledge Exchange Contracts Team (RKEC), part of the RIKE Directorate, draft, negotiate and review all contracts with research funders, companies and other partners related to the University's research portfolio.

Role

The role is to provide professional administrative services, carrying out a range of duties to facilitate the smooth running of RKEC.

Day-to-day you will help support the RKEC team in all aspects of contract delivery, from chasing outstanding drafts, to arranging signatures with the university’s research partners and supporting members of the RKEC team in delivering a high performing contracts service. This is a varied role which combines administrative duties that are commonly found in many busy offices, with ones which are more specific to a HEI contracts function.

Alongside this position, the RKEC admin team includes two additional members. You will work closely together as a team but also have the autonomy to manage your own tasks.

We are seeking a colleague to join us on a fixed-term basis, starting as soon as possible and running through to 12 July 2027.

The standard working pattern for this role is 18.5 hours per week; however, we are open to discussing requests for reduced hours. This role is offered on a hybrid working basis.

Skills, Experience & Qualification needed

• Proven track record in a varied admin role, efficiently prioritising competing tasks to meet deadlines.
• Excellent written, verbal, and interpersonal skills, with proficiency in Google applications and Microsoft Office.
• Proactive approach to problem-solving, with strong accuracy in recording, analysing, and reporting data.
• Collaborative team player committed to continuous improvement, high-quality service, and championing equality, diversity, and inclusion.
• Level 2 qualification (e.g., 5 GCSEs at grade 4–9 / A*–C including Maths and English) or equivalent professional experience.

Interview date: To be confirmed

For informal enquiries: please contact Jen Searle, Senior Contract officer – [e-mail] until 18th September, after 18th September please contact Michael Gwinnett, Head of Research and Knowledge Exchange Contracts [e-mail]