Contract Administrator

(function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f; Scotland; On-site; GBP 25,000 - 35,000; Full time

Job summary

Apex is seeking a Contracts Administrator in West Lothian. Initially temporary, this position has the potential to become permanent. Responsibilities include booking repairs, updating safety certificates, and scheduling works. Office-based hours are Monday to Friday from 08:30 to 17:00.

Responsibilities

• Booking gas & electric repairs via phone calls to tenants.
• Uploading safety certificates to clients.
• Allocating monthly servicing and sending compliance letters.

Job description

Apex has an exciting opportunity for a Contracts Administrator in West Lothian.

The position is initially temporary with the potential to become permanent after a successful trial period.

Responsibilities will include:

1. Booking gas & electrical repairs via phone calls to tenants.
2. Uploading servicing & mutual exchange safety certificates to clients.
3. Allocating monthly servicing, sending letters, and running daily mail merges for compliance appointment letters.
4. Chasing parts for gas & electric repairs with operatives and rebooking follow-up works.
5. Updating the smoke alarms spreadsheet with jobs for replacement alarms to be ordered.
6. Requesting target date extensions where non-standard items can be sourced off the shelf.
7. Manually updating completion notes for gas & electric retro jobs.
8. Covering all planner contracts for annual leave.
9. Allocating emergencies for gas & electric repairs.
10. Rescheduling works to accommodate emergencies and other unforeseen circumstances.

The position is office-based initially, with working hours from 08:30 to 17:00, Monday to Friday.