Contract Administrator

eSynergy Solutions; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a Contract Administrator to manage tasks such as drafting contracts, onboarding Associates, and conducting audits. The position requires strong communication skills and proficiency in Microsoft Office. With inclusive benefits like unlimited holiday, this role is ideal for proactive individuals looking to make an impact within a supportive environment.

Benefits

Unlimited holiday

Wellbeing budget

LGBTQ+ inclusive parental leave

Qualifications

• Strong communication skills essential for client interaction.
• Proficient in Microsoft Office Suite.
• Ability to learn new software quickly.

Responsibilities

• Manage onboarding process for new Associates.
• Draft and send out contracts for clients.
• Assist with day-to-day contract administration.

Skills

Microsoft Office Suite

Communication

Attention to Detail

Diligence

Flexibility

Tools

Kimble

TIFO

Trello

Qdos portal

DocuSign

Job description

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• Coordinate with the rest of the Contract Admin team to assign and complete tasks.
• Drafting up and sending out new contracts for new Associates or clients.
• Manage the onboarding process for all new Associates, including collection of documents, referencing, and working practices assessments to ensure compliance before starting assignments.
• Provide references for previous Associates of esynergy, and follow up on references for new placements.
• Assist in the day-to-day administration of all esynergy's Contract Procedures, liaising with Directors, Managers, and Consultants to facilitate contract extensions, client schedules, and new placements.
• Maintain accurate and up-to-date records of all candidate and company details in the company's databases.
• Audit and archive internal paperwork.
• Manage the main switchboard number.

Requirements:

• Good knowledge of Microsoft Office Suite and messaging apps, especially Outlook, Word, Excel, WhatsApp, and Slack.
• Ability to quickly learn new software, including CRMs and online tools such as Kimble, TIFO, Trello, Qdos portal, and DocuSign.
• Strong communication skills, both written and verbal, essential for interacting with Associates and clients regarding processes, queries, and documents.
• Cheerful, kind, and proactive personality, willing to go the extra mile and assist others.
• Strong attention to detail, with the ability to follow procedures and prioritize tasks accurately, especially when writing and amending contracts and documents.
• Diligence, tenacity, flexibility, and willingness to undertake various tasks in the office.
• Ability to provide a valid Passport with a valid EU work visa if required.

Things to know:

Values:

Our values define how we do business and interact with our community.

• Growth

Diversity, Belonging & Inclusion:

We welcome applicants from all backgrounds. esynergy is proud to hire based on potential, not specific experience or qualifications. Feel free to reach out if you are interested but have less experience.

We offer inclusive benefits, including unlimited holiday, a wellbeing budget, LGBTQ+ inclusive parental leave, among others. Check out our full list of benefits on our website.